Municipal Court Civil Supervisor - Judgements Unit

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The First Judicial District of Pennsylvania (“FJD”) is the Philadelphia County Court System and is composed of two courts:  the Court of Common Pleas and the Municipal Court.  The mission of the FJD is to adjudicate cases and provide services to the community within our jurisdiction while ensuring fair, timely, and accessible justice to the people of Philadelphia.  The FJD is part of the Unified Judicial System reporting into the Pennsylvania Supreme Court of Pennsylvania.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume

Job Description

Position Summary

An employee in this class will serve in a staff capacity as an assistant to the Manager of the Office of Civil Administration.  Work is performed under the direction of the Manager and the Deputy Court Administrator of the Trial Division—Civil. 

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Essential Functions

The following duties are normal for this position.  These are not to be construed as exclusive or all-inclusive.  Other duties may be required and assigned.

• Assist in performing CLAIMS User Acceptance Testing, and quality control and assurance of the CLAIMS System.
• Plan, assign and supervise work of subordinate staff.
• Provide work direction and training to subordinate staff or volunteers.
• Review work of subordinates for accuracy and completeness.
• Assists clients and general public in person and via telephone.
• Investigates complaints and issues from general public or other offices.
• Delegates routine situations to staff and responds directly to more complex situations or complaints.
• Interview pro se litigants.
• Utilizes personal computer and software applications for word processing, spreadsheet and database functions to prepare documents, spreadsheets and records.
• Collaborates with the Manager and the Deputy Court Administrator to assess the procedures and success of the program.
• Supervises the distribution of letter/notice generation process for all Civil programs.
• Prepares written procedural instructions, documents, and forms for technical and clerical personnel and the public.
• Interacts with the judiciary, judicial staff, attorneys, public, and outside organizations.
• Makes policy recommendations to Manager and Deputy Court Administrator.
• Responds to inquiries by attorneys regarding local Court procedures and facilitates compliance with these requirements.
• Recommends resolutions regarding procedural problems associated with the department.
• Advises the public, attorneys, and court officials on procedures and rules pertinent to the department.

MARGINAL FUNCTIONS

Performs related work as required.

ENVIRONMENTAL CONDITIONS

Standard office and courtroom conditions.

Extensive contact with FJD employees and a diverse court clientele.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Competencies, Knowledge, Skills and Abilities

• Knowledge of office management standards, procedures and practices.
• Considerable knowledge of First Judicial District Policies.
• Considerable knowledge of supervisory methods and practices.
• Knowledge of the Rules of Civil Procedure.
• Considerable knowledge of the Court’s Civil Case Management System (CLAIMS).
• Considerable knowledge of English usage and grammar.
• Knowledge of the principles, standards and goals of administrative organization and management.
• Ability to assist in the supervision of a moderate size group of clerical and technical employees engaged in varied tasks.
• Ability to provide information clearly and concisely both verbally and in writing.
• Ability to formulate and articulate a vision for the department.
• Ability to represent the department in conferences and meetings with public and private officials.

PHYSICAL REQUIREMENTS

Ability to meet minimum physical standards for employment.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume

Qualifications

1. A bachelor's degree program from an accredited college or university AND four (4) years of administrative experience.

OR

1. Any equivalent combination of education, training and experience providing the characteristics required to perform the essential functions of this class, which includes at least two (2) years supervisory experience may substitute.

AND

1. Ability to perform the essential functions of the position.
2. Ability to perform the essential functions of a position in this class.
3. Covid-19 vaccination is recommended.
4. Full-time On-Site position.

Additional Information

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Salary Range: $63,421 - $70,297 

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 4 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx