Bank Administrator

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The mission of the City Treasurer’s Office (CTO) is to safeguard City funds, serve as the disbursement agent for all City-related payments, and invest those funds that are in excess of the amount needed to meet daily cash requirements in accordance with the City’s investment policy. The CTO works to improve and maintain the City’s credit ratings and manages new and outstanding debt. 

Position Summary 

The Bank Administrator will assist in the implementation and on-going management of the City’s purchasing card or “p-card” program. P-card programs act as a replacement for small checks and petty cash transactions. This position reports to the Deputy City Treasurer for Banking. Responsibilities will include daily management and administration of all card products, departmental requests and documentation related to card products and related bank accounts, reimbursements and rebates, and related support. 

This position is a new role and will oversee the development of a p-card pilot and related policies and procedures with the goal of expanding the program based on the pilot phase experiences. 

Tasks include following policies and procedures in order to carry out the daily business objectives of the City Treasure’s Office and assisting City departments with treasury and banking needs: 

Essential Functions 

• Act as a liaison between internal City cardholders, the bank, and departments who support purchasing functions, including: Office of the Director of Finance and Procurement Department. 

• Manage, review, and obtain necessary approvals for complex requests for exception transactions based on critical review and policy information. 

• Input and manage cardholder information within the bank and internal systems, process new card applications and close card profiles when needed. 

• Assist departments with banking needs and bank and card product maintenance requests, troubleshooting, audit request and overall policy compliance. 

• Adhere to and enforce policy compliance; document any policy violations or late submissions for review by management. 

• Complete documentation for new and existing bank and custody accounts; prepares correspondence and proposals directed to and for cash management. 

• Communicate clearly and authoritatively, orally and in writing. Exercises discretion, and independent judgment. 

• Develop, prepare and review reports. 

• Assists with project assignments, audit requests, and financial reporting. 

• Supports treasury banking and accounting operations and helps develop strategies to maximize efficiencies, safeguard assets and minimize costs. 

• Understand and manage appropriate procedures and processes around month-end and quarter-close activity and bank reconciliations.  

• Assists with banking related Requests for Information (RFI’s) and Requests for Proposal (RFP’s), including initial drafting, reviewing responses, or participating in implantation of new banking services. 

• Maintains an overall perspective and thinks analytically. 

• Operates a personal computer utilizing programs included in Microsoft Office and various City specific operating systems functions and systems software, including treasury management software. 

• Other duties or related projects as assigned. 

Qualifications

Education and Experience 

• Bachelor’s Degree with 3+ years of experience in financial or administrative fields (accounting, finance, business administration, or related field)  

OR 

• Seven (7) years of experience in administrative experience, banking, treasury operations, or related field. 

Competencies, Knowledge, Skills and Abilities 

• Attention to detail. 

• Problem solving and analytical skills. 

• Ability to establish and maintain effective working relationships. 

• Ability to organize and handle multiple projects through to completion. 

• Ability to identify work priorities and manage workload independently. 

• Strong working knowledge of Microsoft Office Suite Programs including but not limited to Outlook, Word, Excel, and PowerPoint 

• Excellent customer service and communication skills (written and verbal). 

Work Environment 

Office environment with low levels of noise, adequate lighting and comfortable temperature.  

Additional Information

TO APPLY: Interested candidates must submit a cover letter and resume.

Salary Range: $65,000- $75,000 

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 6 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that  are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx