Associate Chief of Staff

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The Mayor's Office of Philadelphia is dedicated to serving the residents of the City by promoting equity, fostering economic growth, and enhancing the quality of life for all communities. Committed to transparency, integrity, and accountability, we work collaboratively with city departments, agencies, community organizations, and stakeholders to address the most pressing challenges facing our City and to create opportunities for shared prosperity and success.

The Mayor’s Office hopes to continue to build a vibrant, inclusive, and resilient city where every resident has the opportunity to thrive. The City of Philadelphia aspires to be a model of effective governance, innovation, and social progress, where government works in partnership with the community to create positive change and achieve meaningful results.

The Mayor’s Office focuses on the following main initiatives:

• Public Safety
• Clean and Green
• Housing
• Economic Opportunity
• Education
• Roundtables (business, faith-based, and intergovernmental)

Job Description

Position Summary

The Associate Chief of Staff supports the Chief of Staff in the daily operations and execution of the Mayor’s priorities. Working as a key member of the Mayor’s Office team, this position helps ensure coordination across departments, facilitates policy research, tracks progress on city initiatives, and supports high-level internal and external communications. This role requires strong organizational skills, political awareness, and the ability to work collaboratively with diverse stakeholders. Employees in this role are responsible for supporting discrete policy areas and operational efforts as determined by the Chief of Staff.

Essential Functions

• Assist in advancing the Mayor’s key priorities by supporting the planning and coordination of projects and initiatives.
• Track progress on assigned strategic goals and initiatives, and report updates to the Chief of Staff.
• Support the scheduling and preparation of meetings, briefings, and public appearances for the Mayor and senior staff.
• Conduct background research and synthesize policy information to support decision-making by the Mayor and senior staff.
• Prepare briefing documents, memos, talking points, and presentations for internal and external engagements.
• Monitor legislative, programmatic, or political developments at the city, state, and federal levels.
• Coordinate timelines, stakeholders, and communications for priority projects assigned by the Chief of Staff.
• Support follow-up efforts and ensure accountability on action items from meetings or directives.
• Facilitate interdepartmental communications and issue tracking to ensure alignment.
• Serve as a point of contact for designated external stakeholders and community partners on behalf of the Mayor’s Office.
• Assist in managing partnerships with public, nonprofit, and private sector organizations to move forward shared goals.
• Represent the Mayor’s Office in meetings, forums, or events as assigned.
• Draft internal communications and ensure the timely flow of information within the Mayor’s Office.
• Support the logistical needs of the Chief of Staff, including document preparation and meeting coordination.
• Maintain organized records, files, and tracking systems related to ongoing initiatives.
• All other duties as assigned.

Required Competencies, Knowledge, Skills, and Abilities

Knowledge:

• Local government operations and public policy frameworks.
• Research and policy development methodologies.
• Issues relevant to Philadelphia's residents and communities.
• Legislative and regulatory processes at the municipal, state, and federal level.
• Equity principles and inclusive policy design.

Skill In:

• Writing clear, concise memos, talking points, and summaries.
• Coordinating across teams, departments, and stakeholders.
• Managing timelines, deliverables, and project follow-up.
• Building relationships and representing the Mayor’s Office professionally.
• Facilitating meetings and preparing briefings for executive leadership.
• Analyzing complex information and distilling key insights.

Abilities:

• Work in a fast-paced, high-pressure environment with changing priorities.
• Maintain confidentiality and exercise sound judgment.
• Handle multiple priorities with attention to detail and follow-through.
• Work effectively with a diverse team and community partners.
• Communicate professionally across all levels of government and with the public.
• Adapt communication styles to suit different audiences and purposes.
• Anticipate potential challenges and propose proactive solutions.

Qualifications

Bachelors degree in public administration, political science, business administration, or a closely related field. Master’s degree preferred.

Three to five years of experience in government, public policy, public service, non-governmental agencies, non-profits or related fields.

We value diverse experiences and are open to flexible qualifications. If you are passionate about this role and meet some of the key criteria, we encourage you to apply.

Additional Information

TO APPLY: Interested candidates must submit a cover letter and resume.

Salary Range: $90,000 - $115,000

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 8 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx

Client-provided location(s): Philadelphia, PA

Job ID: 12b78074-c451-4583-bf09-0365be76f51b

Employment Type: OTHER

Posted: 2025-08-19T13:09:08