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City of Hope

Research Administration Operations Analyst - Remote

Duarte, CA

About City of Hope

City of Hope, an innovative biomedical research, treatment and educational institution with over 6,000 employees, is dedicated to the prevention and cure of cancer, type 1 diabetes, type 2 diabetes and other life-threatening diseases and guided by a compassionate, patient-centered philosophy.

City of Hope has one of the most influential type 1 and type 2 diabetes research programs in the world. Our scientists' work has revolutionized the understanding and treatment of the disease and continues today with exciting developments in cell transplantation, gene regulation, immune tolerance and gaining systemic understanding of diabetes as a complex, multifaceted disease.

Position Summary

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Under direction the Research Operations Analyst (RO) supports daily research and finance operations within assigned portfolio. Assists with pre and post award activities including, but not limited to, proposal preparation, financial and progress reporting, and fund closeouts. Uses sound judgement and analytical thinking with a working knowledge of sponsor institutions (i.e. S2S proposal software, GAAP, ERP/PeopleSoft). This is a work from home/remote position.

Key Responsibilities:

Research Administration & Financial Management
  • Pre and Post award duties
  • Generate financial reports for all assigned principal investigators and chart strings.
  • Coordinate proposal development and submission in collaboration with PIs, Office of Sponsored Research, IRB, etc.
  • Develop, edit and advise on budgets, justifications, biosketches etc.
  • Maintain accurate allocation of personnel expenditures and effort on all chart strings within assigned portfolio.
  • Reconcile and coordinate monthly and quarterly effort certification of assigned portfolio processing corrective actions as necessary.
  • Approve and reconcile purchase orders to verify appropriateness of expense and availability of funds.
  • Reconcile chart string activity to ensure accurate expenditure procedures are in accordance with sponsor and COH guidelines.
  • Assist in annual departmental budget preparation/development by gathering, analyzing and reporting data as requested.
  • Support the project close out processes (clear encumbrances, close POs, closeout sub-awards, pay invoices, etc.)
  • Assist BM and PI with contract management, including contract workflow, new agreements and amendments.
  • Under direction of the BM, assist with the implementation of long-range financial plans, analyses, and initiatives.
Human Resources
  • Under the direction of BD/BM, coordinate personnel actions for department staff and/or faculty as requested including but not limited:
  • New hire onboarding (visa requests, AccessNet, login ID, Outlook, etc.)
  • NES onboarding (visa requests, AccessNet, login ID, Outlook, etc.)
Department Support
  • Assist in department business activities, including but not limited to: purchasing, facilities, travel, and reporting required by the institution.
  • Coordinate building and equipment safety and maintenance and other services.
  • Coordinate lab safety training, lab coat services, and other general lab support.
Other Duties
  • Perform other related duties as assigned or requested.
Basic education, experience and skills required for consideration:
  • Bachelor's Degree (any discipline)
  • High School diploma or equivalent, and 6-8 years of experience in research administration may substitute for minimum education requirements
  • 2-3 years related experience in business administration and administrative analysis (budgets, grant accounting, facility or personnel support).
Preferred education, experience and skills required for consideration:
  • Bachelor's Degree in business, finance, business administration, research administration, science, or related field is preferred.
  • 2+ years of experience in research administration is preferred.
Additional Information:
  • There are multiple positions available.
  • This position is remote and invite applicants outside of our immediate geographic area to apply.
  • To protect the health of patients and staff and to comply with new State of California mandates, City of Hope staff are required to show proof of full vaccination by September 30, 2021. Compliance is a condition of employment.
City of Hope is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with disability.

  • Posting Date: Oct 21, 2021
  • Job Field: Research Administration
  • Employee Status: Regular
  • Shift: Day Job

Job ID: CityOfHope-10011525-1
Employment Type: Other