Indirect Procurement Coordinator

Overview

We are seeking a dynamic and detail-oriented individual to join our Finance team with a focus on indirect procurement policy and procedure. This role is crucial in ensuring the efficient and compliant creation of indirect purchase orders (POs), overseeing PO governance, engaging with suppliers, and providing continuous training and support to stakeholders. The successful candidate will play a vital role in advocating and supporting the business regarding indirect procurement policy and procedure and will be a key contributor in scaling our operation.

Responsibilities

• Purchase Order & Invoice Management
• Assst buyers in the creation of accurate and complete purchase orders in accordance with company policies and procedures, providing ongoing guidance and support
• Serve as primary contact to Accounts Payable, helping resolve invoice issues promptly and ensuring timely processing and payment to suppliers
• Purchase Order Governance
• Develop and maintain a robust system for tracking and monitoring the PO lifecycle, facilitating timely completion of POs.
• Conduct regular checks on newly created POs to ensure compliance with indirect procurement policies and identify opportunities for process improvements
• Address and resolve discrepancies or issues related to indirect POs in a timely manner
• Indirect Procurement Training
• Ensure consistent and timely training for new staff or newly onboarded distribution centers on indirect procurement policy and procedures.
• Administer corporate purchasing card ("p-card") program and conduct training sessions on corporate credit card policies, emphasizing responsible usage and providing coding guidance
• Train employees on accurate and timely submission of expense reports, offering guidance on coding and policy compliance. Review any expense report exceptions and resolve promptly
• Maintain and update all indirect procurement-related training documents
• Supplier Relations
• Facilitate and assist staff in onboarding of new suppliers, ensuring all necessary documentation and information is collected and recorded.
• Assist current suppliers in the maintenance of records, as needed.
• Collaborate with stakeholders to manage and enhance supplier relationships, acting as a point of contact for inquiries and issues
• Process Improvement
• Continuously assess and enhance the efficiency and effectiveness of PO creation and other indirect procurement policies (corporate card, expenses reports, etc.)

• Experience in procurement operations role; Oracle or other Procure-to-Pay software