Office Coordinator - Mail Room & Shipping

Our Opportunity at Chewy! 

We are actively seeking a highly organized and personable Office Coordinator — Mail Room & Shipping to join our team at Chewy's Plantation, FL, Headquarters! If you possess a keen ability to lead diverse responsibilities while upholding exceptional standards of organization and hospitality, we encourage you to apply.

What You’ll Do: 

• Move and port inventory and materials across facilities, workstations, pick-up locations, and other locations.
• Process, package, and label inventory for delivery, ensuring accuracy.
• Sort, organize, and store inventory efficiently, supervising quality and reporting damages or missing items. 
• Scan delivered items for pick-up or delivery.
• Physically able to stand, sit, move, squat, walk, and lift over 50 pounds during the shift.
• Work in a last-paced environment and independently.
• Highly organized and proficient with computer software for generating shipping labels and using a Work ticket management system for updates and reporting counts.
• Extend a warm and professional welcome to guests, clients, and Team Members at reception desks.
• Collaborate with the Physical Security Team for visitor tracking and escort protocols.
• Implement precise vendor coordination, adhering to company policies and procedures.
• Facilitate crucial office processes including mail handling, supply management, and shipping logistics.
• Respond promptly and courteously to internal service requests, ensuring outstanding customer service standards.
• Support the Events Team in orchestrating internal events and special programming. Contribute to the seamless operation of workplace and facilities management, including documentation of procedures and optimization initiatives.
• Maintain meticulous standards in meeting room and collaboration area maintenance, collaborating effectively with facilities for ongoing upkeep.
• Oversee office supplies, budgets, and inventory management, demonstrating fiscal responsibility and resourcefulness.
• Apply sophisticated supply ordering systems with precision, leading related financial transactions accurately.

 What You'll Need:

• Demonstrated experience of 3-5 years in office administration, workplace coordination, or hospitality.
• A genuine passion for cultivating welcoming environments and delivering exceptional guest experiences.
• A client-centric mindset paired with outstanding interpersonal skills.
• Proven ability to multitask effectively with acute attention to detail and organizational finesse. Track record of successful vendor management and adept handling of facility-related issues. Comfortable navigating a dynamic, non-desk-bound work environment with grace and professionalism.
• Strong written and verbal communication skills, coupled with proficiency in Microsoft Office Suite.
• Quick learner with a proactive approach to problem-solving and process improvement.

A Plus If You have:

• Comprehensive understanding of facilities-related systems and equipment. Experience coordinating a diverse array of events with finesse and efficiency.
• Adaptability to rapidly changing priorities and high-pressure situations, thriving in fast-paced environments.

Physical Requirements:

• Have the capacity to lift and carry objects, equipment, or supplies, which can range from light items (less than 10 pounds) to heavier items (up to 50 pounds or more)
• The ability to move around the facility, including walking, events, standing, and possibly climbing stairs or ladders for an excessive amount of time
• Will have the ability to bend, stoop, kneel, and crouch for tasks like inspecting equipment, performing, and accessing low storage areas etc.
• Standing and sitting for extended periods during inspections or maintenance tasks, as well as sit for desk work and administrative duties