Administration Clerk

Our team members are at the heart of everything we do. At Cencora, we are united in our responsibility to create healthier futures, and every person here is essential to us being able to deliver on that purpose. If you want to make a difference at the center of health, come join our innovative company and help us improve the lives of people and animals everywhere. Apply today!

What you will be doing

Administration Clerk, is a diverse role that requires the successful applicant to become multi-skilled in T&A and Goods Not For Resale. It is an exciting opportunity to develop new transferable skills.

Hours Per Week: 37.5
Days Per Week: Monday to Friday
Shift Pattern: 08:00 - 16:00

• All staff are expected to understand the principles of Good Distribution Practice of Medicinal products for Human use (2013/C 68/01) which is reflected in our SOP - REF Chapter 1 AHDL GDP 1.1. It will be a requirement for all staff to be trained in this SOP and have an annual refresher. All other GDP training will be job specific and as per your personal training matrix.
• Control GNFR Non Trading Orders manual internal record log, ensuring corresponding system requisition is created by self or nominated authorised individual including the renewing and controlling of annual contract PO's.
• Maintain the internal GNFR Expense Ledger spreadsheet encompassing all requisitions and corresponding invoice details if known.
• Ensure all GNFR requisitions approved within the system are ordered within the system and if applicable notify the owner of the requisition if manual order placement is required.
• Liaise with each site to ensure GNFR requisitions ordered within the system are receipted within the system once confirmation of either goods or services has been confirmed.
• In the event of a supplier invoice being incorrectly posted in the system ensure the correct purchase order number is clearly visible on the invoice before forwarding (scanning) to the Scan Capture email address for system processing.
• Liaise with sites to enable you to process GNFR invoices failing matching by the system.
• Cross Charging - where GNFR expenditure incurred by the processing site relates to another Cost Centre ensure the cost is correctly transferred out to the opposing Cost Centre including but not exclusively the recipient's authorisation to the transfer.
• Minimise the risk of disruption to the site by promptly resolving supplier non-payment issues in conjunction with the Head Office Finance Team.
• Create new GNFR supplier account setup in accordance with current GNFR guidelines.
• On receipt of monthly GLR's, review and line by line invoice cross check and recording to be carried out.
• Collation of ad-hoc cost information for management reporting.
• Compile the annual waste report.
• Ordering and distribution of the site consumables and PPE.
• Maintain a transparent filing system accessible to all.
• Maintain office housekeeping/hygiene, including regular cleansing and archiving of computer files.
• Maintain standards in accordance with the Health & Safety policy.

• Company procedures relevant to General Ledger (GNFR)
• Health & Safety requirements
• Audit Trails

• Intermediate Numeracy and Literacy
• Attention to detail
• Good communication skills (verbal & written)
• Intermediate MS Office
• Good keyboard skills
• Good telephone manner
• Purchase Ledger Control
• Cash Handling