Database Coordinator

Job ID Number

R5627

Employment Type

Worksite Flexibility

Job Summary

Job Description

We are looking for a Database Coordinator to maintain and manage our central client's donor database using Salesforce, including all aspects of donor information, research, queries, and production of reports. This position will be Full-Time and Onsite in Evanston, IL. This is a 6-month contract, potentially to hire. Core business hours are 8:30am - 4:30pm Monday - Friday.

Due to the specific legal and contractual requirements associated with this position, only US Citizens and Green Card Holders/Permanent residents will be considered for this role. Candidates must be able to work directly on CAI's W2.

What You’ll Do

• Maintain and manage central donor database using Salesforce

• Plan, manage, and implement processes to accept, receive, and acknowledge gifts/donations

• Coordinate pledge fulfillment implementation as a liaison between departments

• Plan and manage donor recognition programs to increase awareness and support corporate goals

• Coordinate with leadership teams to implement and maintain Gift Acceptance Policies

• Maintain accurate records regarding all acknowledgment and recognition programs

• Create, send, and track acknowledgment/thank you letters and pledge reminders

• Create and distribute summary pledge reports on a monthly basis

• Track and improve donor communications in collaboration with management

• Coordinate management of Salesforce database including events and recognitions

• Ensure major donors are included in events and recognized appropriately

• Collaborate with vendors and internal staff as needed

• Implement policies and procedures related to donor data management

• Coordinate assignment of prospective donors to staff and volunteers

• Inform leadership of milestones and information regarding major donors

• Engage in prospect research activities

• Collaborate with IT on database security and system updates

• Enhance prospecting efforts with other departments

• Recommend and implement procedural improvements

• Perform general administrative duties, including data input and correspondence

• Various other duties as assigned

What You'll Need

Required:

• Bachelor’s degree in Marketing, Communications, or a similar discipline

• Strong database experience with custom reports and accurate data

• Record of success in prospect research for major gift efforts

• Excellent written and verbal communication skills

• Strong project management and organizational skills

• Familiarity with philanthropic and fundraising best practices

• Collaborative team player

Preferred:

• Advanced degrees/certifications such as Project Management Professional (PMP), Salesforce Administrator, etc.

• Experience with CRM software, preferably Salesforce or similar

Physical Demands 

• Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal, state, and local standards

• Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.

• Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor

The pay range for this position is $30.00 - $34.00 per hour (USD). Exact compensation may vary based on several factors, including location, experience, and education. Benefit packages for this role includes medical, dental, and vision insurance, as well as 401k retirement account access. Employees in this role may also be entitled to paid sick leave as provided by applicable law.

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Reasonable Accommodation Statement

If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to application.accommodations@cai.io or (888) 824 – 8111.

Equal Employment Opportunity Policy Statement

CAI is committed to equal employment opportunity. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability, or veteran status. All employment decisions are based on valid job requirements, including hiring, promotion, and compensation. Harassment and retaliation are prohibited.