Executive Assistant (Hybrid, NYC)

At Broadridge, we've built a culture where the highest goal is to empower others to accomplish more. If you're passionate about developing your career, while helping others along the way, come join the Broadridge team.

We are seeking an experienced Executive Administrative Assistant to support our Senior Vice President of Sales and their direct reports at our Midtown Manhattan office. You'll be a key partner in ensuring our leadership team and office operations run efficiently while also providing back-up reception support as needed. This is a fully on-site role offering dynamic responsibilities in a fast-paced environment.

Key Responsibilities:

Executive Support:

• Provide high-level administrative support for the Sales SVP, direct reports, and occasionally the broader sales team
• Manage complex calendars, prioritize and coordinate meetings involving executive leadership, clients, and key stakeholders; handle all related correspondence and logistics
• Screen and prioritize urgent calls; maintain strict confidentiality when handling sensitive information
• Organize events, staff and client meetings, including project management, budget oversight, space/IT coordination, and logistical support
• Prepare and proofread PowerPoint presentations, Excel reports, and Word documents; draft and distribute memos, letters, and meeting minutes
• Coordinate complex domestic and international travel itineraries, meetings, and manage expense reports
• Prepare and file expense reports; collect receipts for SVP and direct reports
• Maintain and update organization charts and time/attendance records; approve bi-weekly timesheets and exceptions
• Serve as procurement lead for sales team supplies and equipment; manage tracking and eligibility
• Coordinate resources and logistics for client visits to NYC and liaise with Edgewood staff as needed
• Support additional administrative projects and priorities as assigned

• Welcome, direct, and announce visitors at the front desk
• Answer, screen, and forward office calls; provide accurate info in-person and via phone/email
• Liaise with facilities and IT for conference room and office support
• Maintain office security and control access; manage logbooks and issue visitor badges

• 3-10 years of experience supporting senior executives in a comparable Executive Assistant role
• Advanced skills in PowerPoint, Excel, Word, and Outlook
• Bachelor's degree strongly preferred
• Exceptional written and verbal communication skills; outstanding grammar and proofreading
• Proven ability to work effectively with diverse personalities and all management levels
• Highly organized, detail-oriented, adaptable, and able to manage short deadlines and competing priorities
• Trusted to handle sensitive information with discretion and professionalism