Office Experience and Events Assistant

Suggest and solicit creative and new ideas to keep our affiliation program fresh and motivating

Work within budget, track expenses, forecast for future events and programming

Act as onsite facilitator for events

Provide administrative support for meetings and events e.g. making name tags, ordering supplies, etc.

Other ad-hoc requests or needs to be addressed with relation to our office events

Office experience:

Maintain overall appearance of the office, including proactively replenishing all kitchen supplies, food/drinks, etc.

Support meetings and events hosted in Brooklyn office
Coordinate with meeting organizers to ensure all meeting needs are met, including catering, name tags, etc.
Provide general support and recommendations for conferences/meetings as needed, e.g. transit, hotel, catering, restaurant options

Partner with concierge and IT functions to reserve rooms and ensure all meeting needs are met including furniture arrangement, IT/AV set-up etc.

Oversee catering: liaise with vendors; develop menus for office lunches, internal meetings, client wokrshops etc.; oversee set-up and clean-up

Manage catering/office supply budget and process invoices; submit expenses on a monthly basis

Seek feedback, propose new ideas, and continuously improve upon general office experience especially as it relates to office meals and snacks, supplies, amenities, etc.

Other ad-hoc requests or needs to be addressed with relation to our office experience

Communications:

Update and maintain office-wide calendar

Organize content and lead drafting of bi-weekly internal office newsletter covering general updates, affiliation, upcoming programming, etc.

Contribute to building slide decks for all-staff meetings, social committee meetings, etc.; record meeting notes
Manage digital signage around the office
Build event invitations, track RSVPs etc.

Other ad-hoc requests or needs to be addressed with relation to our office communications

YOU BRING (EXPERIENCE & QUALIFICATIONS)

Bachelor's degree required

0-3 years in an events, hospitality, professional services or customer services environment

Ability to spend significant time walking and standing

Ability to lift and deliver large packages

Ability to work within a budget

Flexibility to work overtime

Working knowledge and comfort with Outlook, Microsoft Word, Excel, PowerPoint

High energy and enthusiasm, willing to get involved

Organized, responsive and able to handle challenges with poise and tact

Excellent written, oral communication and interpersonal skills

Flexible team player; solid customer service orientation and qualities

Ability to work effectively in a challenging, fast paced environment

Ability to take initiative

Strong attention to detail

Must be able to perform successfully in a fast-paced, intellectually intense, service-oriented environment and interpret rules and guidelines flexibly to enhance business and in keeping with BCG's values and culture

There are a few key things we look for - do you have what it takes to step into these shoes?

High customer service orientation - highly responsive, strong interpersonal and communication skills, wants to deliver great results at all times

Meticulous attention to detail and follow-through; perform tasks with high degree of accuracy and efficiency

Excellent organizational and time management skills; ability to meet deadlines

Excellent oral and written communication skills

Ability to successfully manage competing priorities, keeping constant sight of the overall objectives

High degree of flexibility in a demanding, fast-paced, and frequently changing

Highly organized - excellent at time and project management, has clear systems and composure to deal with multiple tasks at once and ensures everything gets done in a timely manner

Professional and diplomatic, knows when to ask for help or advice, is perceptive and practical

Trustworthy, discreet, able to protect confidentiality

Team player - proactively seeks opportunities to help others, will go above and beyond to get the job done

Our business management and operations team members work to ensure that BCG is running smoothly, efficiently, and productively. We are made up of executive and administrative (or case team) assistants, visual service artists, receptionists, facilities staff, and the team leaders and office coordinators who manage these operations and business management jobs.
ADDITIONAL INFORMATION
This role will be in office 5 days a week: Monday- Friday

COMPENSATION INFORMATION:

Total compensation for this role includes base salary, annual discretionary performance bonus, contributions to BCG's Profit Sharing and Retirement Fund (PSRF), and a market leading benefits package described below.

We expect total annualized compensation for New York based employees to be approximately the following:

Base salary between $61,000- $64,000 (USD); placement within this range will vary based on experience and skill level

Annual discretionary performance bonus between 0-12%

5% Profit Sharing Retirement Fund (PSRF) contribution, increasing to 10% after two years of service. Contributions are vested immediately and there is no waiting period

First year annualized target total compensation: $71,736- $75,264 (USD)

At BCG, we are committed to offering a comprehensive benefit program that includes everything our employees and their families need to be well and live life to the fullest. We pay the full cost of medical, dental, and vision coverage for employees - and their eligible family members. That's zero dollars in premiums taken from employee paychecks.

All of our plans provide best in class coverage:

Zero dollar ($0) health insurance premiums for BCG employees, spouses, and children

Low $10 (USD) copays for trips to the doctor, urgent care visits and prescriptions for generic drugs

Dental coverage, including up to $5,000 in orthodontia benefits

Vision insurance with coverage for both glasses and contact lenses annually

Reimbursement for gym memberships and other fitness activities

Fully vested Profit Sharing Retirement Fund contributions made annually, whether you contribute or not, plus the option for employees to make personal contributions to a 401(k) plan

Paid Parental Leave and other family benefits such as elective egg freezing, surrogacy, and adoption reimbursement

Generous paid time off including 12 holidays per year, an annual office closure between Christmas and New Years, and 15 vacation days per year (earned at 1.25 days per month)

Paid sick time on an as needed basis

Employees, spouses, and children are covered at no cost. Employees share in the cost of domestic partner coverage.