WHAT YOU'LL DO
The Events Assistant supports the administrative needs of the events and office experience team, primarily by assisting in the organization of internal onsite and offsite affiliation events.
This role will be responsible for implementing the strategies set forth by the Events Manager. This role seeks a creative and sophisticated thinker, and a highly organized individual with great communication skills, responsible for helping us to execute everything from staff-wide offsite events to smaller cohort gatherings, including but not limited to: annual holiday party, summer retreat, offsite meetings, holiday dinners, cohort events, in-house celebrations events, and social impact events and projects In conjunction with the team and office leadership, this role implements initiatives to promote greater sense of community
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YOU'RE GOOD AT
This role will be good at building relationships, and employing a consultative approach with the Events Manager and team using context clues and background knowledge. This individual will be a great communicator, both written and verbal, as our team is highly collaborative. You're good at problem solving, organization, being a flexible team player, and have excellent attention to detail while managing multiple priorities in a challenging, fast paced environment.
Administrative Support
Actively manages and updates the calendars for the events team
Manages and upkeeps the Events email inbox, responding to email inquiries from employees and vendors
Schedules room bookings, guest access and identifies potential booking conflicts; proactively communicates with Concierge on finding solutions
Processes vendor invoices on a timely basis
Maintains event spreadsheets and resource documents
Organizes event supplies and inventory
Drafts PowerPoint presentations to market events and projects
Make and set up name tags, meeting materials, etc.
Events
Coordinates event logistics including sourcing venues, initiating contracts, drafting communications and invitations, managing RSVPS, onsite event support.
Schedules and organizes internal onsite events and meetings planned by the Events Team, and serves as liaison to staff members needing assistance and direction with planning their events onsite.
Draft and post internal social media content to drive office engagement
Support Events Team in local marketing initiatives
Suggest and solicit creative and new ideas, from events to engagement programs, to keep our affiliation program fresh and motivating
Acts as a liaison between Concierge, catering and IT for in-house events, including room reservations, security lists, catering orders.
Assist with budget estimates and options to ensure events remain within budget guidelines
Acts as a point of contact with vendors
YOU BRING (EXPERIENCE & QUALIFICATIONS)
College degree preferred
0-3 years of events or general business experience
Administrative experience required
Computer proficiency: Microsoft Word, Excel, Power Point, Photoshop or InDesign
Experience with Slack, Canva, Trello helpful
Additional Requirements:
Some local travel required
* Extended hours will be required during peak demand season and events
Our business management and operations team members work to ensure that BCG is running smoothly, efficiently, and productively. We are made up of executive and administrative (or case team) assistants, visual service artists, receptionists, facilities staff, and the team leaders and office coordinators who manage these operations and business management jobs.