WHAT YOU'LL DO
Working as part of a team, provide high-level executive and general office support in a demanding, fast-paced professional services environment. The primary goals are to leverage a pool of Partners and other senior executives time, support the broader team, and successfully serve BCG's clients.
Activities may vary depending on the individuals supported and the existing workload, and support assignments may change at any time. The duties described below make up a typical, but not necessarily complete, list:
Provide high-level support for assigned directors and other BCG departments as required:
Agenda and travel coordination
Maintain Director's calendar; schedule, coordinate and confirm appointments, interviews and meetings, anticipating problems in advance
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Support their travel arrangements (visa, travel and logistics, other...)
Communication
Answer and screen telephone calls and take messages
Type correspondence, proposals, reports and other documents
Maintain client- and other mailing lists in close coordination with the Marketing department
Organize internal meetings and conferences as appropriate
Scheduling participants
Booking meeting rooms
Arranging for special equipment and meeting room set-up
Ordering and setting up beverages and/or meals
Expense Report
Prepares Timesheet and Expense reports in accordance with company guidelines
Team contribution
Coordinate and cooperate with other Team Assistants and Executive Assistants to ensure that work is completed to highest standard and quality
Support and back up other members of the team
Mentor and support new members of the team
Interaction with other functions within own local office, as well as the larger BCG community
Participate in internal projects and committees as assigned or requested
Other adhoc tasks
YOU'RE GOOD AT
Providing high-level executive support for Partners and other senior executives in a fast-paced and changing client service environment. You sweat the small stuff, have strong attention to detail and accuracy, particularly when under pressure.
Anticipating and coordinating point-to-point travel needs as necessary. You're proactive, looking ahead at what needs to be done on all dimensions.
Maintaining high levels of confidentiality
Building effective working relationships with key stakeholders
YOU BRING (EXPERIENCE & QUALIFICATIONS)
University degree, or equivalent relevant experience with a minimum of 3 years experience in a fast paced environment (really fast paced!) supporting senior executives, strongly preferred
Fluent English/Spanish, oral and written, other languages valued
Strong organizational skills encompassing affinity with IT supporting tools
Good knowledge PowerPoint and Excel skills and Microsoft Office programs
* Ability to combine hands-on attitude in operational topics and good analytical skills
YOU'LL WORK WITH
Our business management and operations team members work to ensure that BCG is running smoothly, efficiently, and productively. We are made up of executive and administrative (or case team) assistants, visual service artists, receptionists, facilities staff, and the team leaders and office coordinators who manage these operations and business management jobs.