Executive Assistant to Global Head of Marketing & Communications

BNY Mellon Marketing & Communications

It's an exciting time to join the BNY Mellon Marketing & Communications team. Our team is focused on delivering brand recognition, growth, increased client loyalty and employee engagement. We are a world-class, integrated marketing and communications organization, aligned around the needs our clients and the industry .

Role description and opportunities

This Executive Assistant (EA) role will directly support the Global Head of Marketing & Communications, as well as the Chief Operating Officer for the function. The EA independently completes the full range of advanced administrative activities, in support of the executives who are responsible for leading the business unit or group. Reporting to the Marketing & Communications Chief Operating Officer, you will be working in a team environment, possess attention to detail, a focus on quality, high energy, and flexibility in a fast-paced organization. HYBRID Work Model (3 days in the office).

Key responsibilities include the following:

• Effectively prioritize the needs of the office, executive(s) and/or team as prescribed by established guidelines, managing competing requests and switching focus as needed, negotiating prioritization of administrative activities with/among higher level team members/managers.
• Manage interactions between executive committee staff and Marketing & Communications management.
• Perform advanced, diversified and often confidential administrative duties requiring broad and comprehensive experience, skill and knowledge of organizational policies and procedures.
• Maintain complex and detailed calendars and schedule both internal and external meetings.
• Make travel arrangements and T&E expense management for team members ensuring that all policies are followed, and items are processed within the provided guidelines.
• Assist with staff onboarding and offboarding which includes requesting equipment, set-up, and access.
• Exercise autonomy in anticipating a diverse range of highly complex issues and troubleshooting these issues as they arise.
• Appropriately prioritize, address and/or identify the level of urgency and escalates.
• As a member of the Business Management & Operations Team, reporting to the Chief Operating Officer, participate in administrative, operations, governance exercises, as required.

A successful candidate should ideally have these qualifications:

• Strong interpersonal, written, and oral communication skills.
• Ability to work closely & efficiently with Executive Managers.
• Tech Company and/or Social Media such as: Salesforce, Google, Facebook, etc.
• Ability to be tactful and exercise good judgement in confidential situations and proven experience interacting with executive management.
• Ability to adapt to a rapidly changing business and technology environment.
• Effective collaboration and communication skills are required, including information exchange with internal and external contacts.
• Strong PC skills, proficient knowledge of relevant business software (Microsoft Office Suite) .

BNY Mellon assesses market data to ensure a competitive compensation package for our employees. The base salary for this position is expected to be between $56,500 and $90,000 per year at the commencement of employment. However, base salary if hired will be determined on an individualized basis, including as to experience and market location, and is only part of the BNYM total compensation package, which, depending on the position, may also include commission earnings, discretionary bonuses, short and long-term incentive packages, and Company-sponsored benefit programs.

This position is at-will, and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation) at any time, including for reasons related to individual performance, change in geographic location, Company or individual department/team performance, and market factors.

#LI-Hybrid

Employer Description:

For over 230 years, the people of BNY Mellon have been at the forefront of finance, expanding the financial markets while supporting investors throughout the investment lifecycle. BNY Mellon can act as a single point of contact for clients looking to create, trade, hold, manage, service, distribute or restructure investments and safeguards nearly one-fifth of the world's financial assets. BNY Mellon remains one of the safest, most trusted and admired companies. Every day our employees make their mark by helping clients better manage and service their financial assets around the world. Whether providing financial services for institutions, corporations or individual investors, clients count on the people of BNY Mellon across time zones and in 35 countries and more than 100 markets. It's the collective ambition, innovative thinking and exceptionally focused client service paired with a commitment to doing what is right that continues to set us apart. Make your mark: bnymellon.com/careers.

EEO Statement:

BNY Mellon is an Equal Employment Opportunity/Affirmative Action Employer. Minorities/Females/Individuals With Disabilities/Protected Veterans. Our ambition is to build the best global team - one that is representative and inclusive of the diverse talent, clients and communities we work with and serve - and to empower our team to do their best work. We support wellbeing and a balanced life, and offer a range of family-friendly, inclusive employment policies and employee forums.