Operations & Administration Specialist - Medical Department

About This Role

The Operations & Administration Specialist - Medical Department is a key member of the Polish medical organization, working under the guidance of the Medical Director. In this role, you will support the implementation of the medical strategy in Poland and ensure the smooth operation of medical activities in the country. You will collaborate with local medical teams to execute the National Medical Plan across all therapeutic areas, ensuring high-quality standards in medical operations. This role is pivotal in advancing the strategic objectives of the Polish Medical Department and requires close collaboration with various stakeholders, including Compliance, Legal, Finance, and Commercial teams.

What You'll Do

• Oversee and manage medical projects, including external medical-scientific engagements and sponsorships.
• Drive sustainable operational efficiencies and implement best practices to optimize the use of systems and technologies.
• Guide team members in resolving operational challenges.
• Coordinate and manage relationships with external agencies and vendors.
• Minimize the operational burden on the local medical team by partnering operationally with Medical Leads and MLMs.
• Seek synergies in processes across all therapeutic areas.
• Serve as the point of contact for digital projects within the medical department.
• Ensure proper management of congress procedures and rollouts.

Who You Are

You are highly organized, detail-oriented, and take pride in delivering work of the highest quality. You thrive in fast-paced, dynamic environments and are comfortable managing competing priorities under pressure. With a strong sense of ownership, you enjoy administrative responsibilities, ensuring processes run smoothly, documents are accurate, and systems are properly maintained. You're meticulous, reliable, and have a natural eye for spotting inconsistencies. Your ability to work across multiple tools and platforms is matched by your focus on precision and compliance. A true team player, you communicate effectively in both Polish and English and bring a proactive, solution-oriented mindset to everything you do.

Note: This role requires the candidate to hold a valid work permit and residency in Poland, as well as native-level fluency in Polish.

Required Skills

• Bachelor's degree.
• 1-3 years of experience in functional operations, process optimization/execution, and systems implementation.
• Excellent verbal and written communication skills in Polish and English.
• Strong team player with the ability to work within a matrixed organization.
• Ability to prioritize tasks and exercise sound judgment.
• Comfortable navigating a changing environment.

Preferred Skills

• Project or program management certification.
• Experience in managing and leading initiatives, and in driving quality and governance efforts across an affiliate.

#LI-Hybrid

About Biogen Poland

Our Warsaw office is a complex hub for local, regional and global roles. Regardless our role and reporting line we're driven every day by our unique purpose, working passionately to change the lives of patients affected by rare and devastating diseases. This is what gives us pride, inspires us and gives us fuel to push the boundaries of innovation. We represent over 30 nationalities and celebrate the strength that comes from differences in backgrounds, experiences, and perspectives. This commitment to fostering a supportive and inclusive workplace earned us a Great Place to Work Certificate and Best Places to Work Awards consecutively since 2021 in Poland and Europe. If our mission resonates with your heart and career aspirations, we're inviting you to join our team.

Job Level: Professional

Why Biogen?

We are a global team with a commitment to excellence, and a pioneering spirit. As a mid-sized biotechnology company, we provide the stability and resources of a well-established business while fostering an environment where individual contributions make a significant impact. Our team encompasses some of the most talented and passionate achievers who have unparalleled opportunities for learning, growth, and expanding their skills. Above all, we work together to deliver life-changing medicines, with every role playing a vital part in our mission. Caring Deeply. Achieving Excellence. Changing Lives.

At Biogen, we are committed to building on our culture of inclusion and belonging that reflects the communities where we operate and the patients we serve. We know that diverse backgrounds, cultures, and perspectives make us a stronger and more innovative company, and we are focused on building teams where every employee feels empowered and inspired. Read on to learn more about our DE&I efforts.

All qualified applicants will receive consideration for employment without regard to sex, gender identity or expression, sexual orientation, marital status, race, color, national origin, ancestry, ethnicity, religion, age, veteran status, disability, genetic information or any other basis protected by federal, state or local law. Biogen is an E-Verify Employer in the United States.

Client-provided location(s): Warsaw, Poland

Job ID: Biogen-REQ21357

Employment Type: FULL_TIME

Posted: 2025-08-05T00:05:08