Associate Director, Strategic Meetings & Incentives

This position is hybrid to our Cambridge MA facility- frequency of on-site presence to be determined by the hiring team

About This Role

As an integral leader in our Corporate Meetings & Congresses team, you will strategically shape incentive programs, VIP events, executive summits, and other high-profile meetings that influence business outcomes at the highest levels. Reporting to the Head of BNA Meetings & Congresses, you will serve as a trusted partner to senior executives - including the NA President and North American Leadership Team - ensuring every program delivers measurable ROI, strengthens relationships, reinforces our brand, and inspires our most valued stakeholders.

This role blends creative vision, operational excellence, and business acumen to design experiences that both celebrate and motivate. You will set the standard for strategic meeting execution, mentor team members, and drive innovation while ensuring compliance with all corporate, financial, legal, and regulatory requirements.

What You'll Do

1. Strategic Leadership & Stakeholder Partnership

• Serve as the primary delegate for the Head of BNA Meetings & Congresses, representing the department in leadership meetings, cross-functional initiatives, and high-level decision-making when the Head is unavailable.
• Act as the senior escalation point for strategic, operational, or stakeholder issues, ensuring timely resolutions that align with leadership priorities.
• Serve as a senior strategic advisor to senior leadership, influencing program design, destination selection, agenda architecture, budget allocation, and creative direction.
• Partner with business leaders to develop multi-year strategic meeting and incentive plans that align with enterprise priorities.

2. Program Architecture & Operational Excellence

• Oversee the end-to-end design and execution of complex, high-touch incentive and executive-level programs, ensuring exceptional quality and white-glove service at every touchpoint.
• Manage programs that involve high-level visibility and interaction with NALT and other senior stakeholders.
• Leverage emerging trends, luxury travel experiences, and innovative engagement techniques to craft memorable, brand-aligned programs.
• Lead site selection and vendor negotiation processes, championing an unmatched brand essence in all decisions, while ensuring all activities comply with Biogen's Code of Business Conduct and ethical standards.
• Track program KPIs, including participant engagement, cost savings, and qualitative feedback, presenting insights to senior leadership.

3. Budget Planning & Governance

• Partner with business leads to advise on and consolidate meeting and incentive budgets as part of the annual operating plan.
• Ensure strategic allocation of funds across multiple programs, balancing cost-effectiveness with premium attendee experiences.
• Enforce adherence to financial controls, approval processes, and corporate budget policies.

4. Supplier & Vendor Performance Management

• Leverage an elite network of global vendors, DMCs, venues, and production partners.
• Establish and maintain supplier performance metrics, service-level agreements, and regular business reviews to ensure excellence and continuous improvement.

5. Mentorship & Team Development

• Act as a mentor and role model for the CMC team, offering strategic guidance, best practice sharing, and problem-solving support.
• Provide feedback, training, and coaching to elevate team skills and execution quality, fostering a culture of collaboration and excellence.

Who You Are

You are a strategic leader with a passion for creating transformative meeting and incentive experiences that motivate, inspire, and deliver business results. You thrive on building trusted relationships with executives, mentoring colleagues, and setting new benchmarks for operational excellence. You balance creative vision with meticulous attention to detail, bringing fresh, innovative ideas that are grounded in strategic business priorities.

Required Qualifications

• 10+ years of progressive experience in strategic meeting, incentive, and high-profile event management.
• 5+ years managing large-scale, complex projects with executive-level stakeholders.
• Proven ability to mentor and influence without direct reporting lines.
• Strong budget management skills, including forecasting, allocation, and reconciliation for multi-million-dollar programs.
• Expertise in destination sourcing, agenda design, and experience-driven programming.
• Exceptional communication and presentation skills, with the ability to influence senior leadership.
• Highly organized, adaptable, and able to manage multiple priorities in a fast-paced environment.
• Ability to travel at least 25%, including international destinations.

Preferred Qualifications

• Biotech or pharmaceutical industry experience in meeting and/or incentive planning.
• Knowledge of healthcare compliance frameworks and regulations related to meetings and HCP engagement.
• Experience implementing innovative meeting technologies and engagement platforms.

Job Level: Management

Additional Information

The base compensation range for this role is: $144,000.00-$198,000.00

Base salary offered is determined through an analytical approach utilizing a combination of factors including, but not limited to, relevant skills & experience, job location, and internal equity.

Regular employees are eligible to receive both short term and long-term incentives, including cash bonus and equity incentive opportunities, designed to reward recent achievements and recognize your future potential based on individual, business unit and company performance.

In addition to compensation, Biogen offers a full and highly competitive range of benefits designed to support our employees' and their families physical, financial, emotional, and social well-being; including, but not limited to:

• Medical, Dental, Vision, & Life insurances
• Fitness & Wellness programs including a fitness reimbursement
• Short- and Long-Term Disability insurance
• A minimum of 15 days of paid vacation and an additional end-of-year shutdown time off (Dec 26-Dec 31)
• Up to 12 company paid holidays + 3 paid days off for Personal Significance
• 80 hours of sick time per calendar year
• Paid Maternity and Parental Leave benefit
• 401(k) program participation with company matched contributions
• Employee stock purchase plan
• Tuition reimbursement of up to $10,000 per calendar year
• Employee Resource Groups participation

Why Biogen?

We are a global team with a commitment to excellence, and a pioneering spirit. As a mid-sized biotechnology company, we provide the stability and resources of a well-established business while fostering an environment where individual contributions make a significant impact. Our team encompasses some of the most talented and passionate achievers who have unparalleled opportunities for learning, growth, and expanding their skills. Above all, we work together to deliver life-changing medicines, with every role playing a vital part in our mission. Caring Deeply. Achieving Excellence. Changing Lives.

At Biogen, we are committed to building on our culture of inclusion and belonging that reflects the communities where we operate and the patients we serve. We know that diverse backgrounds, cultures, and perspectives make us a stronger and more innovative company, and we are focused on building teams where every employee feels empowered and inspired. Read on to learn more about our DE&I efforts.

All qualified applicants will receive consideration for employment without regard to sex, gender identity or expression, sexual orientation, marital status, race, color, national origin, ancestry, ethnicity, religion, age, veteran status, disability, genetic information or any other basis protected by federal, state or local law. Biogen is an E-Verify Employer in the United States.

Client-provided location(s): Cambridge, MA

Job ID: Biogen-REQ21529

Employment Type: FULL_TIME

Posted: 2025-09-05T00:04:50