Executive Secretary

Job Description Summary

Job Description

Job Summary: Executive Secretary for MD, India/South Asia (including Bangladesh, Sri Lanka, Maldives and etc.). Performing to coordinate schedules and works with stakeholders.

Key Responsibilities:

• Providing secretarial support to Managing Director of India/South Asia.
• Maintaining calendar and schedule for meetings/appointments.
• Making travel arrangements and supporting international visitors & events.
• Managing expense reports including timely submission.
• Preparing correspondence, memos, reports, presentations and MD office communications as directed by the manager.
• Supporting the company wide events.
• Coordinating meetings, preparing necessary materials and taking minutes including confidential data management.
• Performing administrative duties such as follow-up with stakeholders, documentations, photocopying and etc. in efficient manner.
• Ensuring compliance with Company policies and procedures.

• Bachelor's degree.
• Minimum of 5+ years of experience as Executive Secretary.
• Ability to multitask and prioritize tasks based on urgency and importance.
• Discretion and professionalism when handling sensitive information.
• Advanced skills Microsoft Office Suite, particularly Word, Excel, PowerPoint, and Outlook.
• Exceptional attention to detail and accuracy in document preparation.
• Effective written and verbal communication skills in English.
• Flexibility to work in a fast-paced environment and adapt to changing needs.