Workplace Manager

Job Requisition ID #

24WD76203

Position Overview

Manage a safe, attractive and functional physical environment for all employees. To support the department vision to create an exceptional workplace, the workplace manager develops, implements and maintains workplace programs that reflect the priorities of continuous improvement, automation, thinking globally and identifying best practices, while at the same time working to reduce Autodesk's financial exposure. Maintain company workplace, and the coordination of space allocation and layout, communication services and networking requirements. May oversee health and safety standards and may monitor budgets or approve contracts and purchases.

You will report to Sr. Regional Workplace Manager, Greater China. This is an onsite position in Shanghai

• You will lead the workplace operation in Shanghai
• Oversee and participate in all soft and hard services at the Shanghai office. This includes managing office stationery, janitorial services, pantry supplies, catering and tea breaks, themed afternoon teas, security guards, onsite events, pantry Ware equipment, greenery, reception, mailroom, car parking, and fleet management
• The role includes responsibilities for managing the door access system, cloud CCTV and badge management system, as well as ensuring compliance with Environmental, Health, Safety, and Security (EHS&S) regulations for all offices in the greater China region
• As point of contact (POC) in Shanghai, manage customer expectations and ongoing customer relations. Communicate status and timeline of workplace maintenance projects. Meanwhile bring end-users' feedback, coordinate and follow up improvement actions from both hard service and soft service teams
• Work with global safety and security team to ensure a safe and secure office environment in Greater China Region
• Provide local support to other global workplace teams, like project management team, security team, travel and meeting team, real estate team.
• Develop and maintain standards to manage relationships with workplace related vendors
• Point of Contact (POC) coordinate with Landlord, Building Management Agency, governmental bureaus
• Develop guidelines for space management and conduct overall space planning, including restacking, furniture moves, and ongoing process improvement. Conduct ongoing needs assessment by soliciting divisional headcount information and growth information to determine space needs for future planning
• Manage workplace for Shanghai and responsible for operation reports.
• In some conditions, also car leasing and fleet management

• Good experience of workplace management in operation
• Bachelor's degree or equivalent professional experience with 5+ years' work experience in workplace and administration areas
• 3+ years' experience in a managerial role
• Have Environment, Health, Safety & Security knowledge
• Good English both writing and speaking

• Self-motivated, dynamic, and results-driven with solid problem-solving skill
• High sense of quality and responsibility
• Ability to interact with senior management team