Office Administrator

Job Requisition ID #

25WD91180

Position Overview

We are looking for outstanding individuals to join our Workplace team and help Autodesk change the future of having the best place to work. We're looking for a Workplace Administrator with at least 2 years of experience in managing offices, taking attention to details, willing to deliver the best workplace service to our employees.

Responsibilities

FACILITIES UPKEEP AND MAINTENANCE

• Manage Action Requests for service, repairs and maintenance, determining the nature of the problem(s) and either completing the request or recommending appropriate solutions to customers in a timely manner
• Perform ongoing facilities maintenance inspections of common areas by conducting walk-throughs of site to ensure compliance with local health and safety regulations
• Support offices maintenance efforts by performing duties such as furniture moving, simple mechanical projects, light construction, or audio/visual set-up. Provide preventative maintenance support by ensuring proper lighting, door, furniture, availability of the fire extinguishers and other life safety equipment
• Model company safety policies and participate in Emergency Response Team efforts
• At higher levels, may participate in facilities project administration. May manage vendors who perform repairs and preventative maintenance

• Coordinate with external vendors, event contractors and on-site event organizers to assure that resources, meeting space and catering are available and appropriately scaled to meet needs
• Develop and maintain positive working relationships with employees, management and external service vendors
• Coordinate with outside contractors on facilities and equipment repairs and internally with other departments. Maintain knowledge of building management's policies and procedures manual and maintain building specific files
• Responsible for timely reporting and correction of any discrepancies using the Action Request process
• May be responsible for communicating to site occupants regarding facilities issues, news, and/or updates. In some cases, may perform the duties of the Workplace Coordinator
• May perform other activities such as mail deliveries, shipping & receiving, inter-office transportation of equipment, and may serve as back-up Receptionist
• May Lead and coordinate events projects.

• 1-2 years of relevant work experience
• Proficient in English and Polish
• Excellent customer service skills and a high level of integrity
• Ability to build strong relationships within the team and with external partners
• Skilled in internet and social media navigation, with the ability to learn new applications quickly
• Willingness to work from the office 5 days a week