Office and Finance Administrator Germany, Austria & Switzerland (Parttime 50%)
Our story
At Alight, we believe a company's success starts with its people. It's why we're so driven to connect passion with purpose. Our team's expertise in human insights and cloud technology, allows companies and employees around the world to transform and thrive. With a competitive total rewards package, continuing education and training, and tremendous potential with a growing global organization, Alight is the perfect place to put your passion to work.
Join our team. Because transformation takes a workforce. Learn more at careers.alight.com.
We are looking for second Office and Finance Administrator to join our team in our main office-location in Germany, in Mörfelden-Walldorf near Frankfurt.
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Responsibilities
- Office Management
- Reception (Frankfurt Gateway Gardens)
- Administrative support tasks, including answering calls, receiving visitors, preparing meeting and training rooms
- Coordinate the office facilities (kitchen and office supply, contact the landlord, cleaning company etc.) and handle general phone, mail, and email during the office hours
- Scheduling, coordinating, and organizing team events
- Assisting with events that include seminars and community events.
- Supporting a range of finance process for the DACH Region i.e., PO, invoices, expenses etc. This involves frequent contact externally with our suppliers and customers, as well as internally with our international teams across US, Europe, and Asia.
- Collaborate with the HR, Marketing and Sales team to support admin tasks (e.g., Purchase, Orders, Archiving as per legal requirements etc.).
- Support in paper-based employment contract, administration and collaboration with HR Shared Service and Local HR.
- Collaborate with IT support and other internal support domains to provide the best possible experience to our internal/external stakeholders.
Requirements
- Have a minimum of 3 years' of proven experience in virtual work environment with a high degree of division of tasks in either administration, procurement, finance or/and team assistance
- organisational and administrative skills
- comfortable with figures;
- Thorough and accurate approach, with excellent attention to detail
- Confident user of MS Office software packages: Word, Excel, PowerPoint?, Outlook
- Professional communication skills
- Experience of managing IT-based work flows and international approval processes
- Positive and supportive approach, flexible teamplayer capable of taking on multiple and diverse activities in 1 day
- Always looking to add value within process chain and to improve current processes
- Ability to work well in a team, ability to learn new systems quickly and become a "super user";
We offer you a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.
Pay Transparency Statement: Alight considers a variety of factors in determining whether to extend an offer of employment and in setting the appropriate compensation level, including, but not limited to, a candidate's experience, education, certification/credentials, market data, internal equity, and geography. Alight makes these decisions on an individualized, non-discriminatory basis. Bonus and/or incentive eligibility are determined by role and level. Alight also offers a comprehensive benefits package; for specific details on our benefits package, please visit: https://bit.ly/Alight_Benefits
DISCLAIMER:
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities of this job to other entities; including but not limited to subsidiaries, partners, or purchasers of Alight business units.
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