Administrative Assistant

Category/Area of Expertise: Office Services
Job Requisition: 451248
Address: USA-MA-Quincy-1385 Hancock Street
Store Code: It Executive & Administration (5119249)

Ahold Delhaize USA, a division of global food retailer Ahold Delhaize, is part of the U.S. family of brands, which includes five leading omnichannel grocery brands - Food Lion, Giant Food, The GIANT Company, Hannaford and Stop & Shop. Our associates support the brands with a wide range of services, including Finance, Legal, Sustainability, Commercial, Digital and E-commerce, Technology and more.

Primary Purpose

Provide administrative and staff support services to the assigned individual and functional area. Supports a wide variety of complex assignments of a critical and confidential nature.

Duties and Responsibilities

• General office management
• Manages department/function by distributing and ordering supplies
• Manages functional budget, prepares invoices and reports to assist the assigned individual and functional area
• Manage travel (includes online research, booking, tracking, preparing the traveler, etc.)
• Manage meeting and conference rooms
• Meeting and event planning (includes negotiation hotel contracts, scheduling catering, preparing for Web and video conferencing, etc.)
• Serve as coordination point to collect, organize, and present information for the functional area.
• Function/Department Program Coordination & Support
• Serves as the main liaison and communication link to leader and function
• Provides advice, expertise, and context to the leader to ensure the consistency of, and compliance with, established standards and practices of the administration of the executive area as well as communicating functional information.
• Provides necessary information and reports as needed. Research issues and coordinate appropriate responses.
• Utilize Microsoft office programs to create various documents and spreadsheets
• Interacts professionally across the business
• Supporting special projects and programs as-needed (project management)
• Participating in trainings, career development, and webinars related to position and assigned function
• Supports a large functional area or departments

• Project management knowledge
• Technologically savvy (Google, Advanced MS Office, etc.)
• Strong critical thinking and problem solving
• Highly organized
• Detail oriented
• Tact and discretionary initiative
• Highly flexible with strong multitasking and prioritization ability
• Able and willing to learn new software tools and applications
• Excellent & effective communication
• Takes direction from the leader they are supporting but acts autonomously in decisions directly impacting their functional area.
• Empathetic
• Collaborative and works well with others
• High School Diploma

• Associate's or Bachelor's Degree