Leasing & Compliance Specialist

Leasing & Compliance Specialist
$40,000 - $60,000 Depending on Experience

Candidate Responsibilities:

• Two biggest areas of focus: leases and supporting the compliance. Working with inhouse lawyer and director of asset management
• Maintain familiarity with general landlord-tenant law and stay abreast of changes to state and local law and regulation governing residential leasing, rent collection and security deposits.
• Manage reporting activities related to resident accounts, rent increases, incentives, and contracts, and research and draft communications as needed.
• Review and ensure proper administration and reporting of revenue; to include Site types, SOS codes, Market rates, Late Fee and Reservation account audits.
• Monthly reconciliation of move ins to ensure accurate set up in system.
• Review budgets, business plans and other documentation to ensure that lease terms and rent increase dollar amounts are correctly translated into notice and/or lease documents.
• Act as document library administrator/librarian for all original lease documentation, master lease templates, property specific prospectuses and covenants.
• Review and revise, with Leadership and legal counsel, all prospectus and lease documents, including during the acquisition process, and maintain tracking of changes.
• Administers tracking systems for lease expiration, rent increase dates, fees and HOAs.
• Prepare, present, and confirm Senior Leadership approval to finalize rent increase and fee change notices- and ensure annual increases in RV rates and fees are promoted to guests via increase letter and rate sheets.
• Support the rent level review process by gathering/reviewing market studies of rent levels and demographics; prepare proposal for base rent increase amounts and rental increase spreadsheet based on lease expiration dates.
• Track and ensure all rental leases are signed and renewed accurately and updated in the system.
• Provide guidance and training to Operations team on lease execution and rent increase communication.
• Extract and manipulate data from various sources; synthesize into recurring and ad hoc reports and prepare documentation for statutory meetings.
• Participate in improving and redesigning processes for efficiency; work closely with Home Office team to improve use of technology in processes.

• Obtains operating permits and licenses for facilities and amenities from the state and local governmental authorities.
• Tracks code or permit violations, communicates violations to key company employees and track violation remediation.
• Works with lenders to obtain property specific required remediation, tracks compliance with remediation and provides quarterly reports for submission to lenders.
• Facilitates property inspections and repairs with community and regional managers to ensure properties compliant with permit/license requirements.
• Develop and maintains tracking systems for violations, corrective actions, license/permit expiration dates and application requirements.
• Conducts legal research on properties prior to closing and creates entity filings for newly acquired properties.

• 2+ years working in the real estate industry (commercial or residential)
• Highly proficient with Microsoft Office (particularly Word, Excel, and PowerPoint)
• Excellent typing and computer skills;
• Excellent written and verbal communication skills;
• Highly motivated self-starter, quick learner, and willing to take initiative to resolve problems;
• Ability to work independently and with a team; lawyers, advisors, lenders, etc.
• Professional demeanor and appearance;
• Extreme organization and attention to detail;

• Associates Degree required, bachelor's degree preferred; Paralegal certification is highly preferred; or relevant work experience. Degree not needed in lieu of experience
• High level of skill with Microsoft Office productivity software- including SharePoint, Excel and Word; mail merge experience preferred.
• Ability to identify and solve problems, including failures to adhere to deadlines and processes
• Ability to work independently to meet deadlines
• Ability to thoroughly read and comprehend policies, regulations and litigation related documents
• Exceptional skill in gathering accurately gathering and synthesizing facts and specific details