Addison Group

Administrative Assistant

3+ months agoHouston, TX

Overview:

The Administrative Assistant position plays a crucial role in the success of the Recruiters/BDMs at Addison Group. Without the support of the Admin, the Recruiters and BDMs are not able to successfully meet with Clients, place Candidates on assignment, or ensure that all necessary legal paperwork is compliant. The successful candidate will understand the time sensitive nature of the requests they receive and can prioritize their day to maximize the effectiveness of the team members that they support.

Responsibilities:

  • Type and word-process various documents and electronic information, including revisions to resumes
  • Maintain all confidential information for candidates, including I9 documentation
  • Manage all aspects of the candidate onboarding process and compliance including initiation, candidate follow-up, and tracking
  • Assist with the candidate timecard process including reporting, contacting candidates, and notifying recruiters
  • Assist with database clean-up projects to ensure all contact, candidate, and company profiles are current
  • Assist with completing unemployment claims
  • Cross-train and serve as back-up for reception and other administrative office roles, as needed
  • Act as a liaison for the local teams by communicating change of process and policy updates, as well as facilitating new initiatives driven by corporate departments, such as Marketing, Learning & Development, Finance, HR, Executive Assistants, Facilities, etc.
  • Coordinate group meetings; provide support for any necessary detail - scheduling, booking conference rooms, food, transportation, materials
  • Provide any requested reporting for managers within the office
  • Assist with all candidate care initiatives, including birthday & anniversary cards and recognition weeks (Payroll Week, Admin Day, etc.)
  • Assist with internal culture projects as instructed by the Office Manager or RAM
  • Maintain a clean office environment by partnering with housekeeping, taking personal initiative, or developing a plan with the local teams

Recruiting Support:
  • Create weekly QC Call lists for recruiters to touch base with candidates
  • Candidate Side BH Data Integrity (5 fields, Resume, App, References)
  • Unemployment - Monthly report through Equifax, update BH
  • Pull Call Block Lists - Pre-Determined Call Blocks monthly (varied by vertical)
  • Publish and maintain jobs on approved job boards, ensuring they are formatted for publication and contain the most relevant information
  • Analyze the effectiveness of job boards through web response activity
  • Contest administration and tracking for recruiting team

Qualifications and Education Requirements:
  • Four-year degree or equivalent experience
  • Professional oral and written communication skills
  • Proficient in Word and Excel
  • Excellent customer service skills
  • Organized and detail-oriented

Job ID: AddisonGroup-488791