Administrative Assistant
Location: Austin, TX
Primary Responsibilities:
- Provide mid-level administrative support for 3-5 Department Managers
- Greet clients, answer and appropriately direct incoming calls, and manage daily office operations
- Coordinate new hires regarding office space, computer/phone equipment, building access and supplies
- Manage travel arrangements and conference reservations as needed
- Prepare correspondence and reports
- Distribute information including building memorandums, contact lists, and company events
- Process project documents including but not limited to: scanning, creating document records in the management system, routing and distribution, and filing (electronic and hard copy)
- Deliver documents to clients and teaming partners
- Assist in preparation for expense reports
- Assist in the scheduling and support of meetings
- Monitor and order office supplies
- Assist with courier services
Position Qualifications/Requirements:
- 1-2 years' administrative experience
- Ability to work with limited supervision
- Excellent time management skills and ability to coordinate with all levels of staff and handle multiple tasks from various office departments
- Strong proof reading, formatting, and editing skills and grammar
- Proficient in Microsoft Office - Suite
- Bachelor's Degree preferred, not required
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