Administrative Assistant

Location: Austin, TX

Primary Responsibilities:

• Provide mid-level administrative support for 3-5 Department Managers
• Greet clients, answer and appropriately direct incoming calls, and manage daily office operations
• Coordinate new hires regarding office space, computer/phone equipment, building access and supplies
• Manage travel arrangements and conference reservations as needed
• Prepare correspondence and reports
• Distribute information including building memorandums, contact lists, and company events
• Process project documents including but not limited to: scanning, creating document records in the management system, routing and distribution, and filing (electronic and hard copy)
• Deliver documents to clients and teaming partners
• Assist in preparation for expense reports
• Assist in the scheduling and support of meetings
• Monitor and order office supplies
• Assist with courier services

• 1-2 years' administrative experience
• Ability to work with limited supervision
• Excellent time management skills and ability to coordinate with all levels of staff and handle multiple tasks from various office departments
• Strong proof reading, formatting, and editing skills and grammar
• Proficient in Microsoft Office - Suite
• Bachelor's Degree preferred, not required