Administrative Assistant

Administrative Assistant

Location: Austin, TX

Primary Responsibilities:

  • Provide mid-level administrative support for 3-5 Department Managers
  • Greet clients, answer and appropriately direct incoming calls, and manage daily office operations
  • Coordinate new hires regarding office space, computer/phone equipment, building access and supplies
  • Manage travel arrangements and conference reservations as needed
  • Prepare correspondence and reports
  • Distribute information including building memorandums, contact lists, and company events
  • Process project documents including but not limited to: scanning, creating document records in the management system, routing and distribution, and filing (electronic and hardcopy)
  • Deliver documents to clients and teaming partners
  • Assist in preparation for expense reports
  • Assist in the scheduling and support of meetings
  • Monitor and order office supplies
  • Assist with courier services

Position Qualifications/Requirements:
  • 1-2 years' administrative experience
  • Ability to work with limited supervision
  • Excellent time management skills and ability to coordinate with all levels of staff and handle multiple tasks from various office departments
  • Strong proof reading, formatting, and editing skills and grammar
  • Proficient in Microsoft Office - Suite
  • Bachelor's Degree preferred, not required

IND 001-001

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