Organization: Corporate Functions/Workplace
Location: US - Houston
Accenture is a global professional services company with leading capabilities in digital, cloud and security. Combining unmatched experience and specialized skills across more than 40 industries, we offer Strategy and Consulting, Interactive, Technology and Operations services - all powered by the world's largest network of Advanced Technology and Intelligent Operations centers. Our 537,000 people deliver on the promise of technology and human ingenuity every day, serving clients in more than 120 countries. We embrace the power of change to create value and shared success for our clients, people, shareholders, partners and communities. Visit us at www.accenture.com .
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People in the Corporate Function contribute to the running of Accenture as a high- performance business through specialization within a specific functional area, and grow into internally focused roles by deepening their skills and/or developing new skills within an internal functional area.
Workplace Management and Solutions professionals provide space and service support solutions for all Accenture people and businesses globally, running Accenture's workplace as a robust business function leveraging Accenture's business and technology strategies.
Job Description:
Administrative Support Provide Executive
- Prepare a range of non-routine correspondence according to company guidelines for signature by executive, (i.e. brand compliance, proof reading materials for consistency, grammar, and spelling).
- Compile, process and analyze data based on research objectives and prepare reports
- Coordinate work with third-party suppliers - both internal and external - to address support needs and issues on behalf of the executive
- Prepare draft proposals and presentations with direction from Executive and/or support from other individuals or service departments, as necessary
- Assist with miscellaneous complex administrative tasks (i.e. locate and complete standard Accenture forms, provide invoicing and accounts reconciliation support, maintain voicemail/email distribution lists, may manage time and expense reports)
- Identify and analyze trends in concepts and technologies as well as process improvements affecting the workplace arena, implementing each as appropriate
- Oversee the business operations of real estate and workplace-related services including management and support of financial, operational and quality metrics
- Arrange and coordinate meetings/conferences in liaison with the Meeting and Events Planning team when applicable. Handle routine and non-routine logistics (e.g. contact meeting participants and coordinate responses, compose meeting materials and follow-up correspondence with input and review by Executive). Follow up on action items and report status to Executives/meeting attendees. Identify potential speakers and provide local, on-site support as appropriate.
- Arrange conference calls, video conferences or data conferences occasionally involving a global audience
- Anticipate travel needs of executive and independently coordinate complex travel arrangements, typically involving multiple changes and destinations based on understanding of executive's availability and obligations. Support with travel documentation and procedures (itineraries, visa/passport procedures).
- Keep current and be knowledgeable on Accenture's tools and technology. Educate executives on new and existing technology / processes in order to support Accenture's overall strategy
- Develop relationships with executives' clients and their Executive Support
- Review and sort paper-based and electronic mail, identify/take action required where appropriate
- Manage potential complex calendar / diary activity, including coordination of appointments for executives as well as extensive rescheduling. Keep executives informed as needed
- Provide telephone support (i.e. answer calls promptly and courteously). Act as executives' representative to independently handle calls
- Maintain contact and email distribution lists
- Record and monitor work requests into the tracking tool in a timely manner according to local capabilities and guidelines
- Develop and deliver workplace services and solutions at the right cost to meet business needs
- Provide strategic direction for management of real estate and workplace-related solutions and services for Accenture globally, including:
- Security and safety programs and operations to support safeguarding of our people and property
- Real estate portfolio management
- Executive support
- Facility and office operations
- Travel, events and destination services
- Records Management
- Creative Services
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Qualifications
Basic Qualifications
- High School Diploma/GED
- Bachelor's degree preferred
- Minimum of 3 years executive/administrative support experience preferred
- Intermediate to advanced skills in Microsoft Word, Excel, PowerPoint & Outlook
- SharePoint skills desired
- Proven ability to work effectively and independently as a team member
- Good communication skills (written and oral)
- Good organizational, multi-tasking, and time-management skills
- Responsive, flexible, adaptable
- Ability to work effectively and efficiently without direct supervision
- High level of professionalism
- Exceptional customer service skills
- Ability to work with highly confidential material and maintain confidentiality
- Good interpersonal skills
- Comfortable with technology
- Critical thinking skills
- Proactive, self-starter
- Forward thinking
- Seeks out challenges and opportunities to grow
- Demonstrated leadership in professional setting; either military or civilian
- Demonstrated teamwork and collaboration in a professional setting; either military or civilian
What We Believe
We have an unwavering commitment to diversity with the aim that every one of our people has a full sense of belonging within our organization. As a business imperative, every person at Accenture has the responsibility to create and sustain an inclusive environment.
Inclusion and diversity are fundamental to our culture and core values. Our rich diversity makes us more innovative and more creative, which helps us better serve our clients and our communities. Read more here
Equal Employment Opportunity Statement
Accenture is an Equal Opportunity Employer. We believe that no one should be discriminated against because of their differences, such as age, disability, ethnicity, gender, gender identity and expression, religion or sexual orientation.
All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.
Accenture is committed to providing veteran employment opportunities to our service men and women.
For details, view a copy of the Accenture Equal Opportunity and Affirmative Action Policy Statement .
Requesting An Accommodation
Accenture is committed to providing equal employment opportunities for persons with disabilities or religious observances, including reasonable accommodation when needed. If you are hired by Accenture and require accommodation to perform the essential functions of your role, you will be asked to participate in our reasonable accommodation process. Accommodations made to facilitate the recruiting process are not a guarantee of future or continued accommodations once hired.
If you would like to be considered for employment opportunities with Accenture and have accommodation needs for a disability or religious observance, please call us toll free at 1 (877) 889-9009, send us an email or speak with your recruiter.
Other Employment Statements
Applicants for employment in the US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States.
Candidates who are currently employed by a client of Accenture or an affiliated Accenture business may not be eligible for consideration.
Job candidates will not be obligated to disclose sealed or expunged records of conviction or arrest as part of the hiring process.
The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Additionally, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the Company's legal duty to furnish information.