What Your Job Will Be Like:
Sandia National Labs is seeking an Office Administrative Assistant (OAA) to support our mission by providing essential administrative assistance to management and their teams. As an OAA, you will play a pivotal role in ensuring the smooth operation of our office, working independently while receiving guidance on more complex tasks. Your discretion and judgment will be crucial in coordinating various office management functions.
On any given day, you may be called upon to:
- Manage calendars, emails, and meeting arrangements for managers using Outlook Calendar
- Arrange teleconferences and videoconferences to enhance communication
- Organize celebrations, workshops, and team-building events
- Coordinating incoming and outgoing visitors, badge requests, DBIDS, and escort as needed
- Assist with hiring and onboarding processes
- Coordinate domestic and international travel logistics
- Procure office resources and supplies efficiently
- Maintain filing systems and databases
- Serve as the property and training coordinator for the organization
- Process facility and move requests
- Demonstrate knowledge of and adherence to organizational policies and procedures
- Provide training and support to other Administrative Professionals as needed
- Assist in hiring, onboarding, and training new Administrative Professionals
- Foster team collaboration across the Organization(s)
- Due to the nature of the work, the selected applicant must be able to work onsite fulltime.
Job Details
# of Mgrs Supported: 1-5
# of Staff Supported: 0-150
Org. #(s) Supported: TBD
Qualifications We Require:
To be qualified, the applicant must have a high school diploma or equivalent, be proficient in Microsoft Office software, including Outlook (email and calendaring), Word, Excel, and PowerPoint, and have passed, based on Sandia specified grades, the Sandia Secretarial tests, and meet one of the following requirements:
- Four (4) years of recent secretarial experience, or
- An Associate's degree from an accredited college or university in Office Administration, Office Technology, Secretarial Sciences or related field and six (6) months secretarial-related experience.
Required Testing:
Applicants must meet the minimum prerequisites to be scheduled for testing. Applicants should be prepared to test immediately after completing the application process. Upon successful test completion, the manager will be notified. Interviews will be scheduled for applicants who have successfully passed the test and have been identified as top candidates by the manager. Passing the test does not guarantee an interview or selection.
After the applicant submits their application and resume, they will undergo multiple levels of screening, as applicable: (1) a review of the resume to assess direct experience and relevant work history; (2) pre-employment skills assessments; (3) a phone screening interview; and (4) a formal interview with the hiring manager. To be considered for a formal interview by hiring managers, applicants must successfully complete each level of screening.
Qualifications We Desire:
- Associate Degree in Office Administration or related secretarial degree
- Microsoft Office Certifications
- Professional Administrative Certifications
- Active Department of Energy (DOE) security clearance
- Active Department of Defense (DOD) security clearance
- Ability to exemplify Sandia's core values
Core Competencies
We are looking for candidates who can demonstrate the following competencies to excel in this role:
- Administrative Professional Expertise: Ability to apply principles and practices of the administrative support profession to contribute to the success of the organization
- Business Acumen: Ability to understand and apply information to contribute to the organization's business issues, processes, and strategic initiatives
- Communication Skills: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences
- Critical Evaluation: Ability to interpret information to make business decisions and recommendations
- Emotional Intelligence: Ability to manage interactions to provide service and support the organization; relates to people in an open, engaging, and accepting manner; demonstrates curiosity and respect in differing views and perspectives while upholding workplace civility
- Leadership: Provide direction, motivation and set an example through open communication and modeling best practices
- Professional Development: Advancing skills, traits, and competencies to enhance your success in the workplace; find the training needed to advance your skills, abilities, and career
- Teambuilding: Working collaboratively with a group of people to achieve a common goal; building strong, cohesive teams that apply their unique, dynamic skill set(s) and perspectives to the goal
Posting Duration:
This posting will be open for application submissions for a minimum of seven (7) calendar days, including the 'posting date'. Sandia reserves the right to extend the posting date at any time.
About Our Team:
TBD-This posting is intended to source candidates for multiple positions.
About Sandia:
Sandia National Laboratories is the nation's premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting-edge work in a broad array of areas. Some of the main reasons we love our jobs:
- Challenging work with amazing impact that contributes to security, peace, and freedom worldwide
- Extraordinary co-workers
- Some of the best tools, equipment, and research facilities in the world
- Career advancement and enrichment opportunities
- Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten-hour days each week) compressed workweeks, part-time work, and telecommuting (a mix of onsite work and working from home)
- Generous vacation, strong medical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance*
World-changing technologies. Life-changing careers. Learn more about Sandia at: http://www.sandia.gov
*These benefits vary by job classification.
Security Clearance:
Sandia is required by DOE to conduct a pre-employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications. Applicants for employment need to be able to obtain and maintain a DOE Q-level security clearance, which requires U.S. citizenship. If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain a security clearance may be impacted.
Applicants offered employment with Sandia are subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by DOE, resulting in the inability to perform the duties assigned and subsequent termination of employment.
* Some positions may require additional clearances which may require a polygraph test.*
EEO:
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status and any other protected class under state or federal law.
NNSA Requirements for MedPEDs:
If you have a Medical Portable Electronic Device (MedPED), such as a pacemaker, defibrillator, drug-releasing pump, hearing aids, or diagnostic equipment and other equipment for measuring, monitoring, and recording body functions such as heartbeat and brain waves, if employed by Sandia National Laboratories you may be required to comply with NNSA security requirements for MedPEDs.
If you have a MedPED and you are selected for an on-site interview at Sandia National Laboratories, there may be additional steps necessary to ensure compliance with NNSA security requirements prior to the interview date.
Position Information:
- As a condition of employment, this position is represented by the Office and Professional Employees International Union (OPEIU) and represented employees must pay the monthly membership dues or agency fee. New OPEIU employees must remain in their new position for 12 months.
- This posting sources for both Regular OAA positions and Temporary OAA positions.
Job ID: 696629
Job Family: 56
Regular/Temporary Position: R
Full/Part-Time Status: F
