Workplace Manager & Executive Assistant (Temp Position- Maternity Leave)

We’re looking for a highly organized, proactive, and people-focused NA People Experience & Operations Manager to join us as a 4-month maternity leave replacement.

In this high-impact role, you will manage day-to-day office operations, drive People Experience initiatives, and provide administrative support to senior leaders. You will oversee our New York office directly and support the Toronto site remotely, ensuring smooth office operations and an excellent employee experience in both locations.

This role is ideal for someone who thrives in a fast-paced environment, loves creating a positive workplace culture, and enjoys making sure everything runs seamlessly behind the scenes.

What You’ll Do

Office Operations & Facilities

• Lead daily office logistics, operations, and administration for the New York site
  
  
• Oversee the Toronto office remotely, working with the local team to ensure smooth operations, facility needs, events, and employee experience
  
  
• Manage vendors, building contacts, maintenance, security, HVAC, cleaning services, and IT coordination
  
  
• Oversee office supplies, snack and catering orders, deliveries, and workplace standards

Manage lunch reservations and monitor seating plans

Track monthly facilities and budget reports

People Experience & Culture

• Plan and execute in-office events: happy hours, holidays, team lunches, celebrations, offsites, etc.
  
  
• Support employee experience in Toronto through remote coordination with the local team
  
  
• Celebrate employee birthdays, anniversaries, and milestones
  
  
• Lead engagement initiatives that reinforce values, belonging, and a positive culture
  
  
• Translate employee feedback into actionable improvements
  
  
• Support onboarding and new hire orientation
  
  

Executive Assistant & Administrative Support

• Manage complex executive calendars across multiple time zones
  
  
• Coordinate meetings, conference calls, scheduling, agendas, and cross-functional planning
  
  
• Track action items and ensure follow-through
  
  
• Support executive and leadership visits, offsites, and conferences
  
  
• Maintain confidentiality and handle sensitive information
  
  

You Are

• Relevant experience in office management, workplace operations, employee experience, facilities, or executive support
  
  
• Highly organized, detail-oriented, proactive, and resourceful
  
  
• Able to manage multiple priorities in a fast-paced, changing environment
  
  
• Excellent communicator with strong interpersonal skills
  
  
• Skilled in Google Suite and/or Microsoft Office
  
  
• Experienced in vendor coordination, event planning, and/or budget management
  
  
• A positive “can-do” attitude and a strong sense of ownership
  
  

Bonus Points

• Experience in a global company or fast-scaling tech/startup environment
  
  
• Creative ideas for employee engagement and workplace culture
  
  
• Familiar with workplace tools (budget tracking platforms, facilities tools, employee feedback systems)
  
  

Why You’ll Love Working With Us

You’ll help make our North America sites truly great places to work—organized, welcoming, fun, and people-focused. If you love creating order, supporting great teams, and making the workplace better every day, we’d love to meet you.

Client-provided location(s): New York, NY

Job ID: 7393690

Employment Type: OTHER

Posted: 2025-11-13T18:31:43