Executive Administrative Assistant to Senior VP

Yamaha Motor Corporation, USA is seeking an Executive Administrative Assistant to provide high-level, trusted support to a Senior Vice President. This role is a critical partner to the SVP and leadership team, helping drive focus, efficiency, and alignment across a complex and fast-moving business. The ideal candidate is proactive, highly organized, and comfortable operating at the executive level-balancing discretion, sound judgment, and a strong service mindset while supporting business priorities that move Yamaha forward.

What You'll Be Doing:

Executive Partnership

• Serve as the primary administrative partner to the Senior Vice President, proactively managing a highly complex calendar and anticipating needs.
• Coordinate domestic and international travel, including logistics, itineraries, and expense management.
• Act as a trusted gatekeeper, prioritizing requests and ensuring the SVP's time is focused on the most impactful work.

• Prepare, organize, and maintain executive-level correspondence
• Track action items and follow-ups to support accountability and execution across leadership teams.

• Serve as a key point of contact between the SVP and internal leaders and executives, and external partners and customers
• Draft and edit executive communications with clarity, professionalism, and attention to detail.
• Build strong working relationships across the organization to support collaboration and information flow.

• Handle sensitive and confidential information with discretion and integrity.
• Exercise sound judgment and independence in managing administrative and operational matters.
• Identify opportunities to improve executive workflows, administrative processes, and overall efficiency.

• Support executive initiatives and special projects that advance business priorities and Yamaha's long-term goals.
• Support the Marine team with other duties as required

• High School Diploma or GED equivalent
• 7+ years providing executive-level administrative support to senior leaders (VP, SVP, or C-Suite)
• Proficient in Microsoft Office applications (Word, Excel, Outlook, Powerpoint); comfortable learning new tools
• Exceptional customer service skills and customer service mindset
• Strong written and verbal communication skills with executive presence
• High level of professionalism, discretion, and emotional intelligence
• Demonstrated commitment to delivering excellent customer service
• Ability to manage multiple priorities across multi-entity organizations
• Ability to work independently, anticipate needs, and take initiative

• 401(k) and Profit Sharing
• Fertility Benefits
• 37.5 hour work-week
• Medical, Dental, Vision
• Life and AD&D Insurance
• Wellness Program
• Short-Term Disability Coverage (for hourly roles)
• Long-Term Disability
• Student Debt Repayment Benefits
• Ability to borrow Yamaha product