Executive Assistant, Corporate Communications

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Executive Assistant, Chief Communications & Public Affairs Officer

Job Description

Your New Role

As the Executive Assistant to the Chief Communications & Public Affairs Officer, you will play a crucial role in ensuring the efficient and smooth operation of the CCO's office. You will be responsible for managing a wide range of administrative tasks, coordinating special projects, and serving as a key point of contact for internal and external stakeholders. This role requires a high level of discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

• Calendar Management: Coordinate and manage the CCO's schedule, including arranging meetings, conference calls, and appointments. Anticipate scheduling conflicts and proactively address them.
• Communication: Serve as a primary point of contact for internal and external communications on behalf of the CCO. Draft and edit emails, memos, and other documents as needed.
• Travel Arrangements: Organize and coordinate travel plans, including flights, accommodations, and itineraries. Ensure travel arrangements align with the CCO's preferences and business requirements.
• Meeting Support: Prepare meeting agendas, materials, and presentations. Attend meetings as needed to capture action items, follow-ups, and decisions. Provide post-meeting summaries and track action items to completion.
• Project Coordination: Assist in the planning, execution, and follow-up of special projects and initiatives led by the Chief Communications & Public Affairs Officer. Collaborate with cross-functional teams to ensure successful project outcomes.
• Documentation: Maintain accurate records, files, and documentation related to the CCO's responsibilities. Create and update organizational charts, reports, and presentations.

• 7 years of experience as an executive assistant or in a similar role supporting C-level executives.
• Bachelor's degree in Business Administration, Human Resources, or a related field preferred.
• Previous experience supporting Communications, PR or Public Affairs is a plus
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and other relevant tools.
• Ability to handle multiple tasks simultaneously and prioritize effectively.
• Discretion and professionalism when dealing with confidential information.
• A proactive and collaborative approach to problem-solving.