Administrator, Music Clearance

Your New Role

This role provides comprehensive organizational and administrative support to the WBTV music clearance team. Responsibilities include serving as key liaison with other WBTV departments, including accounts payable and music finance; data entry and maintenance of ClearTrack (WBTV's proprietary database program) by providing accurate and up-to-date information related to individual productions. The individual must be proactive and able to prioritize well while balancing ever-changing needs in a fast-paced production environment. This position must also establish and maintain an effective and consistent line of communication with the WBTV music creative team. It is an essential function of this position that the work be performed partially from the Company's offices, as collaboration with WBTV and other members of the Clearance team is important for the success of this position.

Your Role Accountabilities

• Essential Liaison with Music Finance and Accounts Payable departments - maintains current coding and details, secure information needed to set up licensors in WBTV's payment portal; and runs weekly reports of outstanding payment requests.
• Management of ClearTrack data - input essential information in the database, including all contacts (both internally and externally) and data specific to each production/series; maintains a current distribution list of recipients for the dissemination of reports and documents by the music clearance team; takes minutes at meetings; manages the department calendar; regularly updates contact details of licensors, music supervisors and related internal and external partners.
• Administrative Support for the team, including, coordination with WBTV creative music team, delivery of physical files from our archives warehouse; research, coordination with visitors to the studio; manages group calendar for presentations and off-site functions and appointments; secures any reservation needed for business events.
• Other tasks as may be assigned.

Qualifications & Experience

• College degree preferred
• Understanding of music licensing preferred
• Must have excellent spoken and written communication skill and the ability to prioritize
• Must be well organized and pay close attention to detail
• Ability to work with deadlines, handle confidential information and collaborate well with the entire department

Additional Information

On June 9, 2025, Warner Bros. Discovery announced plans to separate into two publicly traded companies, Warner Bros. and Discovery Global, with an expected completion in mid-2026. For more details, including leadership appointments and information on individual brands, please visit our newsroom here.

Although you will be hired by Warner Bros. Discovery, upon the planned separation in 2026, your employment likely will transition to Warner Bros. Company or transition to Discovery Global. During this period of transformation, you'll have an exciting opportunity to lay the foundation at one of the world's premier entertainment brands.

How We Get Things Done...

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

Championing Inclusion at WBD
Warner Bros. Discovery embraces the opportunity to build a workforce that reflects a wide array of perspectives, backgrounds and experiences. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

If you're a qualified candidate with a disability and you require adjustments or accommodations during the job application and/or recruitment process, please visit our accessibility page for instructions to submit your request.

In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, location, skill set, experience, and/or performance. Base pay is just one component of Warner Bros. Discovery's total compensation package for employees. Pay Range: $43,258.00 - $80,336.00 salary per year. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. In addition, Warner Bros. Discovery provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays and sick time and vacation.

If you're a qualified candidate with an arrest or conviction record, please know that your application will be considered in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Client-provided location(s): Burbank, CA

Job ID: Discovery-WAMEGLOBALR000099867EXTERNALENGLOBAL

Employment Type: OTHER

Posted: 2025-11-03T19:44:08