Executive Assistant

Position Summary...

This role involves coordinating and scheduling company and business-related events, handling administrative aspects of calendar management, constructing communications for leadership, managing financial and business data, and supporting leadership. The position also requires demonstrating expertise, ensuring compliance with company policies and ethics, providing excellent customer service, and striving for continuous improvement.

What you'll do...

Event Coordination and Scheduling

• Plan and Schedule Projects: Coordinates company and business-related events with minimal direction by researching and identifying options, resources, and cost efficiencies within established timeframes.
• Establish Timelines and Agendas: Sets dates, timelines, and agendas, identifying and coordinating specific technology needs.
• Pre-travel Preparation: Organizes and schedules pre-travel preparations and business needs.
• Liaison Role: Acts as a coordinator or liaison for visiting associates and guests.

Administrative Management

• Calendar Management: Handles calendar management for leadership and team with minimal supervision. Coordinates appointments, understands calendar needs, and anticipates time requirements for pre-meeting work.
• Meeting Room Coordination: Monitors and maintains calendars and the use of meeting rooms or facilities, prioritizing requests and identifying key attendees.

Communication

• Construct Communications: Utilizes business and process knowledge to draft electronic, verbal, and written communications for leadership.
• Follow-up and Resolution: Follows up with requests to ensure resolution, communicates with senior leadership to gather information and resolve issues, drafts and sends communications on behalf of supervisors.
• Content Review: Reviews and edits documentation and prioritizes incoming messages.

Compliance and Ethics

• Policy Adherence: Models compliance with company policies and procedures, supports company mission values, and standards of ethics and integrity.
• Respect and Integrity: Demonstrates respect for individuals, drives a positive associate and customer/member experience, and builds strong and trusting relationships.

Striving for Excellence

• Continuous Improvement: Consistently raises the bar, seeks feedback, supports innovation and intelligent risk-taking, and exhibits resilience in the face of setbacks.
• Digital Tools: Embraces new digital tools and ways of working to support continuous improvements.

Essential Software & Tools:

• Microsoft Office Suite:
  Knowledge of Word, Excel, PowerPoint, and Outlook is crucial for creating presentations, managing documents, and organizing information.
• Calendar Management:
  Mastering software for managing complex calendars, scheduling meetings, and sending invitations is crucial for executive efficiency.
• Travel & Expense Tools (Spotnana, Concur)
• Familiarity with platforms used for managing budgets, tracking expenses, and coordinating travel arrangements is a must.

Soft Skills:

• Organizational Skills:
  Be highly organized, able to prioritize tasks, and manage multiple projects simultaneously.
• Time Management:
  Be able to manage time effectively, meet deadlines, and stay on top of tasks.
• Problem-Solving:
  Be able to identify and resolve problems proactively and think critically to find solutions.
• Adaptability:
  Be able to adapt to changing priorities and work effectively in a fast-paced, dynamic environment.
• Interpersonal Skills:
  Be able to build and maintain positive relationships with colleagues, clients, and stakeholders.
• Discretion and Confidentiality:
  Maintain confidentiality and handle sensitive information with discretion.
• Proactive and Initiative:
  Be able to anticipate needs and take initiative to complete tasks without being asked.
• Emotional Intelligence:
  Be able to understand and manage your own emotions, and those of others, to foster a positive and productive work environment.

Personal Attributes:

• Attention to Detail: A meticulous approach to ensure accuracy in all tasks.
• Professional Demeanor: A confident and professional attitude is important when interacting with executives and clients.
• Teamwork: The ability to work well with others and be a flexible team player is valued.

The above information has been designed to indicate the general nature and level of work performed in the role. It is not designed to contain or be interpreted as a comprehensive inventory of all responsibilities and qualifications required of employees assigned to this job. The full Job Description can be made available as part of the hiring process.

Benefits:
Benefits: Beyond our great compensation package, you can receive incentive awards for your performance. Other great perks include 401(k) match, stock purchase plan, paid maternity and parental leave, PTO, multiple health plans, and much more.

Equal Opportunity Employer:
Walmart, Inc. is an Equal Opportunity Employer - By Choice. We believe we are best equipped to help our associates, customers and the communities we serve live better when we really know them. That means understanding, respecting and valuing unique styles, experiences, identities, ideas and opinions - while being inclusive of all people.

At Walmart, we offer competitive pay as well as performance-based bonus awards and other great benefits for a happier mind, body, and wallet. Health benefits include medical, vision and dental coverage. Financial benefits include 401(k), stock purchase and company-paid life insurance. Paid time off benefits include PTO (including sick leave), parental leave, family care leave, bereavement, jury duty, and voting. Other benefits include short-term and long-term disability, company discounts, Military Leave Pay, adoption and surrogacy expense reimbursement, and more.

You will also receive PTO and/or PPTO that can be used for vacation, sick leave, holidays, or other purposes. The amount you receive depends on your job classification and length of employment. It will meet or exceed the requirements of paid sick leave laws, where applicable.

For information about PTO, see https://one.walmart.com/notices.

Live Better U is a Walmart-paid education benefit program for full-time and part-time associates in Walmart and Sam's Club facilities. Programs range from high school completion to bachelor's degrees, including English Language Learning and short-form certificates. Tuition, books, and fees are completely paid for by Walmart.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to a specific plan or program terms.

For information about benefits and eligibility, see One.Walmart.

The annual salary range for this position is $59,000.00-$104,000.00

Additional compensation includes annual or quarterly performance bonuses.

Additional compensation for certain positions may also include:

- Stock

Minimum Qualifications...

Outlined below are the required minimum qualifications for this position. If none are listed, there are no minimum qualifications.

Minimum Qualifications: Bachelor's degree in Business, Operations, or related field OR 2 years' experience in field, administration, operations, or related area.

Preferred Qualifications...

Outlined below are the optional preferred qualifications for this position. If none are listed, there are no preferred qualifications.

Microsoft Office

Primary Location...

1375 Crossman Ave, Sunnyvale, CA 94089-1114, United States of America

Walmart and its subsidiaries are committed to maintaining a drug-free workplace and has a no tolerance policy regarding the use of illegal drugs and alcohol on the job. This policy applies to all employees and aims to create a safe and productive work environment.

Client-provided location(s): San Jose, CA

Job ID: Walmart-8261_R-2296110-74deb6ad86be9db345c77f36ab18a8c3

Employment Type: OTHER

Posted: 2025-09-12T20:41:52