Project Analyst & Administrator (12 month FTC)

Company Description

Visa is a world leader in payments and technology, with over 259 billion payments transactions flowing safely between consumers, merchants, financial institutions, and government entities in more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable, and secure payments network, enabling individuals, businesses, and economies to thrive while driven by a common purpose – to uplift everyone, everywhere by being the best way to pay and be paid.

Make an impact with a purpose-driven industry leader. Join us today and experience Life at Visa.

Job Description

At Visa, we have an exciting opportunity for a short-term maternity cover contract responsible for executive administrative support for leaders within the Legal and Compliance Group and project management/coordination for the Ethics & Compliance Team, the Regulatory Law Team, and the General Counsel in Europe. This role will be a mix of traditional administrative work along with project management/coordination. We are looking for applicants who have a constant record of high achievement, professionalism, reliability, and excellent organisational skills. If you think you could support Visa as a Project Analyst and Administrator, providing support to leaders within the Legal and Compliance Group we want to hear from you – together, let’s make Visa a great place to work.

What we expect of you, day to day.

Reporting and Project Work

• Participate as needed projects to solve complex problems regarding project, department or division-related work. Analyse problems, determine approach, compile and analyze data, and prepare reports/recommendations.
• Manage the E&C reporting - weekly, monthly, quarterly and annual Ethics & Compliance reporting obligations through setting up and managing the reporting schedules and managing the delivery of the reports by preparing each report and liaising with the relevant contributors and other stakeholders i.e. members of the Risk / Board team.
• Manage the collation and submission of the bi-weekly report for both Regulatory Law and Ethics and Compliance teams.
• Support on ad-hoc reporting and presentation preparation for activities such as regulator engagements, senior manager meetings etc.
• Manage the budget and monthly / quarterly invoicing process on behalf of the Regulatory Law Team and Ethics & Compliance Team. Engage with key external and internal stakeholders as required to ensure costs are received in line with monthly deadlines.

Executive Administration Support

• Schedule meetings through Outlook, secure call-in numbers, prepare meeting agendas and manage attendance registration and organization. Maintain a clear and concise calendar for each leader you support.
• Collate and circulate the leadership team whereabouts schedule.
• Provide administrative support for day-to-day operations as well as individual projects.
• Assist with office management within department – including ordering and receiving of office supplies, catering, etc.
• Assist with conference room scheduling across the office.
• Act as a liaison, problem solver, and facilitator as the first contact for each VP and their respective teams when required.
• Serve as point of contact for all office visitors (including company personnel) and deliveries.
• Arrange domestic and international travel, complete travel expense reports, and manage planning of travel-related activities.
• Budget management: Helping to coordinate the team budgets and forecasts and tracking spend against budget forecasts throughout the year.
• Expense management: Handle expense reports and reconciliation on behalf of the VPs.
• Assist HR with candidate interview schedules and recruitment process on behalf of VPs.
• Document maintenance: Maintain communications process documentation, distribution lists, asset library and message archives.
• Manage agreements, contracts and invoicing with outside consultants and contracts; create e-billing matters and work agreements.
• Meetings and Events support: Participate in the planning and execution of department meetings and employee engagement events, such as the Annual Ethics in Action week events. Meeting agenda setting for Regulatory, Ethics and Compliance and Leadership team meetings, drafting talking points for meetings on behalf of Executives when required, i.e. Ethics and Compliance monthly meetings, creating presentations, arranging catering, securing offsite meeting venues and arranging annual team volunteering activity. Organise lunch and learns when required.

This is a hybrid position. Expectation of days in the office will be confirmed by your Hiring Manager. ​

Qualifications

• Advanced administrative/project management skills executing experience supporting senior level management
• Ability to use a range of systems and tools including advanced experience with Microsoft Office (Outlook, Teams, Word, PowerPoint, Excel, Visio, budgeting tools as well as Ariba for raising invoices/purchase orders and Concur for expense managementInterest in using AI tools to increase efficiency improve processes
• Positive can-do personality and ability to see the big picture
• Ability to partner and work cooperatively with all levels including Executive Leadership and Senior Management
• Highly organized, detail-oriented self-starter who is resourceful and can think outside the box
• Strong organizational skills and the ability to be extremely flexible while managing conflicting, shifting, and competing priorities with minimal supervision
• Ability to meet tight deadlines and coordinate stakeholders to meet quarterly reporting requirements
• Strong communication skills (written and verbal), with the ability to effectively communicate and collaborate with a diverse range of people and job functions
• Customer and employee focused mind-set

Additional Information

Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.

Client-provided location(s): London, United Kingdom

Job ID: a3abcabc-4bfc-4c85-a657-8698b6f16023

Employment Type: OTHER

Posted: 2025-11-07T15:05:43