Business Project Manager, Specialist

About Vanguard
Founded in 1975, Vanguard is one of the world's leading investment management companies. The firm offers investments, advice, and retirement services to tens of millions of individual investors around the globe-directly, through workplace plans, and through financial intermediaries.

Vanguard's India Office

Vanguard's office in India is a significant milestone in our global expansion. We are committed to establishing an enduring technology center in Hyderabad, Telangana and are excited to be adding talent who will focus on Artificial Intelligence (AI), mobile, and cloud-based technologies that drive our business outcomes and deliver a world-class experience for our clients.

Role Summary

We're looking for a highly organized, proactive Executive Administrative & Office Operations Lead to support the Head of Office in a fast-growing startup environment. This role blends executive support, office operations ownership, and project leadership. You'll drive day-to-day execution across office infrastructure, cross-functional initiatives, and employee experience, helping ensure the office runs smoothly as the business scales.

Core Responsibilities

• Serve as a trusted partner to the Head of Office, managing priorities, coordination, and execution of key initiatives.
• Participate in special projects and perform additional duties as assigned in support of business needs.

• Set up, manage, and continuously improve office infrastructure to support a growing team.
• Own relationships with office vendors, including cleaning, security, utilities, and other service providers.
• Ensure office operations comply with local regulations, safety requirements, and company policies.
• Support onboarding logistics for new hires, visitors, and executives as needed.
• Manage travel arrangements and on-site logistics for visiting staff and leadership.
• Support office transitions, including logistics and coordination when the team moves into a permanent space or new building.

• Minimum 3 years of experience in business project management.
• Bachelor's degree in business administration, Project Management or a related field. A master's degree or relevant certifications (e.g., PMP, Prosci, or Agile certifications) is a plus.
• Experience with change management methodologies and frameworks (e.g., ADKAR, Kotter's 8-Step Change Model).
• Demonstrates strengths in collaboration and problem-solving.
• Strong project planning, tracking and reporting skills along with risk management