Buisness project Coordinator

Project Contractor

Project Coordinator

London/ Hybrid

Job Description

The Business Project Coordinator (BPC) plays a critical role in supporting the Enterprise Client team by delivering high-quality communications, strategic guidance, and comprehensive administrative assistance. This position ensures effective client engagement, timely communication with internal stakeholders, and efficient management of day-to-day operations. Key responsibilities include optimising time management, coordinating travel, and managing projects, events, and international team communications.

The BPC partners closely with both the Enterprise Client team and the Chief of Staff for International and, providing support for cross-regional initiatives, overseeing enterprise-level communication channels, facilitating client insight activities, and streamlining global leadership coordination.

Success in this role requires strong written and verbal communication abilities, outstanding organisational skills, discretion, professionalism, senior stakeholder management expertise, and the capacity to manage multiple priorities within a fast-paced, globally interconnected environment.

Responsibilities

Key Responsibilities/ Job Description

1. Stakeholder & Communication Management

• Serve as the primary contact for both internal and external stakeholders, representing the Head of Enterprise Client and the wider team with professionalism.
• Foster strong working relationships with key partners across the UK, Europe, Latin America, Asia-Pacific, and other international regions.
• Develop, draft, format, and distribute communications on behalf of the Head of Enterprise Client/EC team, ensuring clarity and alignment with global messaging.
• Collaborate with the Chief of Staff for International to coordinate communication flows and maintain consistent messaging across all markets.

• Contribute to the development of internal and external communications targeting international audiences, including preparing talking points, messaging, and updates for leadership.
• Distribute regular updates to internal stakeholders regarding Enterprise Client information.
• Edit documents, reports, presentations, briefing materials, and client-facing content as required.
• Assist in managing executive social media presence (e.g., LinkedIn), including drafting content, organising approvals, and monitoring engagement metrics.

• Ensure meetings are effectively planned and executed, with thorough preparation.
• Manage confidential correspondence, emails, and calls with promptness and professionalism, including liaising with key client contacts.
• Deliver outstanding client experiences during meetings and events through personalised service and exceptional logistics.
• Coordinate complex calendars across multiple time zones, prioritising appointments in line with global business requirements.
• Oversee domestic and international travel arrangements, including visas, accommodation, itineraries, and logistical details.
• Act as a gatekeeper to ensure the Enterprise Client team's time is allocated efficiently.
• Facilitate onboarding for new team members, ensuring appropriate resources and information are provided for their success.
• Champion Vanguard's culture, values, and employee engagement initiatives within the Enterprise Client organisation.

• Provide administrative, analytical, and logistical assistance for strategic projects.
• Conduct research and compile actionable insights to inform decision-making, including the preparation of client profiles and market intelligence packs.
• Manage workflows to ensure priorities and deadlines are consistently met across the organisation.
• Liaise with regional communications teams to ensure voice, tone, and strategic objectives are aligned.

• Gather, update, and maintain detailed client profiles, relationship histories, and account intelligence to enhance enterprise-level engagement.
• Work collaboratively with international client teams to collate insights, activity summaries, and preparatory materials for senior client interactions.
• Guarantee briefing materials and client information are precise, comprehensive, and well-prepared ahead of key engagements.

• Plan, organise, and support meetings, including agenda development, minute-taking, action tracking, and follow-up activities.
• Coordinate leadership meetings, forums, and engagement sessions across multiple regions.
• Develop agendas and supporting materials for leadership interactions in partnership with Chiefs of Staff.
• Maintain effective communication with a diverse range of stakeholders worldwide to ensure seamless event execution.