Administrative Associate: Risk, Fraud, Controls, Personal Investor

Are you ready to be the backbone of our dynamic team? As an Administrative Associate supporting the leaders in Risk, Fraud, Controls & Investor Protection you'll play a crucial role in ensuring our operations run smoothly and efficiently, anticipating needs and proactively solving problems.

Highlights of our team:

• Members of this team can function cohesively and can complete tasks very quickly and seamlessly. Being proactive and having strong problem-solving skills is key.

What benefits can you expect from this role:

• Exposure: This role offers the opportunity to work with and support the executive leadership team through a variety of tasks.
• Relationship Management: This role learns how to manage different audiences and how to confidently influence and execute decisions.

Successful candidates for this role will:

• Be able to quickly adapt and respond to change and last-minute requests while managing expectations of leadership team while remaining positive
• Have strong attention to detail, time management, and ability to shift priorities of different tasks when needed
• Excel in relationship management in order to build strong effective relationships with those they are supporting
• Possess problem solving skills, a positive attitude, and be a team player

Duties and Responsibilities

1. Work in a confidential, highly responsive relationship with the senior executive leadership team to:
• Arrange and manage logistics for departmental meetings and conferences
• Prepare materials for team meetings
• Maintain calendars; organize and schedule appointments
• Coordinate travel for arrangements for senior leaders
• Prepare reports and presentations
• Manage site visitors
• Act as the point of contact for internal and external clients/vendors
• Assist with tracking maintaining departmental expenses
• Assist with training and peer coaching
• Provide backup coverage for other department admins during PTO
• Provide on-site coverage for visiting Principals
• Proactively engage Admin Supervisor to take on additional responsibilities for the benefit of the broader S&OE Departments.

2. Follows established procedures and guidelines, with limited opportunity to exercise independent judgement.

3. Participates in special projects and performs other duties as assigned.

Qualifications

• Minimum of two years administrative or secretarial experience, preferably in a medium to large size department in a corporate setting.
• High school diploma or an equivalent combination of training and experience; Associate's degree or Bachelor degree preferred.

Special Factors

Sponsorship
Vanguard is not offering visa sponsorship for this position.

About Vanguard

At Vanguard, we don't just have a mission-we're on a mission.

To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.

Client-provided location(s): Malvern, PA

Job ID: Vanguard-173836

Employment Type: FULL_TIME

Posted: 2026-01-27T19:58:36