Administrative Associate: Chief Technology Office, IT

Are you ready to be the backbone of our dynamic team? As an Administrative Associate supporting the Chief Technology Office leaders within Enterprise Data Architecture & Engineering, you'll play a crucial role in ensuring our operations run smoothly and efficiently, anticipating needs and proactively solving problems.

[The base salary is $40,000 - $59,000 determined by skills and experience.]

Key Responsibilities:

• Calendar Management: Keep our department and leaders on track by scheduling meetings, organizing events, and tracking attendance.
• Travel Coordination: Arrange travel plans and ensure refreshments are ordered when needed.
• Procedure Adherence: Follow established guidelines with precision, while having opportunities to exercise independent judgment. Attention to detail.
• Office Supply Management: Monitor and order office supplies, keeping an eye on expenditures.
• Document Preparation: Craft correspondence, reports, meeting minutes, presentations, and other written and visual materials.

What You Bring to the Table:

• Experience: At least 2 years of administrative or related experience, ideally in a medium to large organization.
• Education: High school diploma or equivalent; an Associate degree or related degree is preferred.
• Technical Skills: Proficiency with Microsoft Office products.
• Organizational Skills: Strong ability to stay organized and manage multiple priorities.
• Interpersonal Skills: Excellent ability to take direction, be adaptable, and collaborate positively with others. Strong client facing/customer service skills.
• Growth mindset: Proactive and curious about the work that is done in the department.

Why Join Us

• Be part of a dynamic, forward-thinking team that values innovation and collaboration.
• Work with leaders who are supportive, approachable, and invested in your growth.

Special Factors

Sponsorship
Vanguard is not offering visa sponsorship for this position.

About Vanguard

At Vanguard, we don't just have a mission-we're on a mission.

To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.

Client-provided location(s): Malvern, PA

Job ID: Vanguard-171200

Employment Type: FULL_TIME

Posted: 2025-11-11T20:18:31