Administrative Associate

Are you ready to be the backbone of our dynamic team? As an Administrative Associate, you'll play a crucial role in ensuring our operations run smoothly and efficiently, anticipating needs and proactively solving problems. This role is supporting Global Physical Security at Vanguard. The team is responsible for protecting our workforce while at work, while traveling or while supporting Vanguard events. Here's what you'll be doing:

Key Responsibilities:

• Calendar Management: Keep our department and leaders on track by scheduling meetings, organizing events, and tracking attendance.
• Travel Coordination: Arrange travel plans and ensure refreshments are ordered when needed.
• Procedure Adherence: Follow established guidelines with precision, with some opportunities to exercise independent judgment.
• Office Supply Management: Monitor and order office supplies, keeping an eye on expenditures.
• Document Preparation: Craft correspondence, reports, meeting minutes, presentations, and other written and visual materials.

Qualifications:

• Experience: At least 2 years of administrative or related experience, ideally in a medium to large organization.
• Education: High school diploma or equivalent; an Associate degree or related degree is preferred.
• Technical Skills: Proficiency with Microsoft Office products.
• Organizational Skills: Strong ability to stay organized and manage multiple priorities.
• Interpersonal Skills: Excellent ability to take direction, be adaptable, and collaborate positively with others.

Special Factors

Sponsorship
Vanguard is not offering visa sponsorship for this position.

About Vanguard

At Vanguard, we don't just have a mission-we're on a mission.

To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.

Client-provided location(s): Malvern, PA

Job ID: Vanguard-176152

Employment Type: FULL_TIME

Posted: 2026-04-03T19:57:00