Administrative Associate

What You'll Do:

• Calendar Management: Oversee a dynamic, complex calendar across multiple time zones. Proactively prioritize, schedule, and adjust meetings to optimize time.
• Travel & Event Coordination: Arrange travel logistics and prepare meeting spaces. Plan and execute on-site and offsite events, including multi-day sessions.
• Operational Support: Manage executive conference room bookings, assist with alternate space arrangements, and monitor office supply inventory.
• Meeting Preparation: Ensure readiness by reviewing schedules, coordinating attendees, and organizing necessary materials.
• Communication Excellence: Handle phone and email correspondence with accuracy and professionalism. Maintain department distribution lists.
• Expense Oversight: Prepare and process expense reports promptly and accurately.
• Professional Representation: Serve as a liaison with senior leaders and external partners, demonstrating discretion, and professionalism at all times.
• Special Projects: Contribute to department initiatives and take on additional responsibilities as needed.

• Proven experience as an Executive Assistant or in a senior administrative role supporting leadership.
• Exceptional organizational and time-management skills with the ability to juggle multiple priorities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Outlook, Teams, Word, Excel, and PowerPoint.
• Ability to work independently and collaboratively in a fast-paced, dynamic environment.
• High level of professionalism, discretion, and sound judgment.