Event Operations Manager - Event Production

The Event Operations Manager will be responsible for individual event components as well as leadership for specific events. Competitive applicants will have experience working live athletic events. Travel is required and preference is given to those who can adapt and work well with others in a fast-paced environment. The Event Operations Manager will support events within the endurance space with a focus on the Hot Chocolate Run series.

Responsibilities include, but are not limited to:

• Managing race related event planning, production, and operations for specific events from the time the event is established through post-event close out.
• Working to secure and document all necessary permits, event timelines, public safety plans, event design, and parking plans required in the planning and execution of the event.
• Preparing and/or providing appropriate information, documents, and maps of areas of responsibility for permit submission to all government entities, provide parties, and contractors.
• Establishing and maintaining effective working relationships with third parties, public agencies and municipalities, state, and Federal governments to coordinate the production of events.
• Conducting vendor outreach, quote analysis, and negotiation in coordination with the Operations team and ensuring timely and accurate payment/tracking of vendors.
• Overseeing event course and site layout development.
• Managing all onsite event inventories, including collateral, registration and volunteer supplies, tents, and branding.
• Managing race service providers, before, during, and after the event.
• Communicating with the Operations team to identify outstanding action items needed to produce the event and coordinating the successful execution of those items.
• Developing processes that contribute to the financial goals of the organization and overseeing established event budgets.
• Establishing the vision for existing events in conjunction with the Operations team and ensuring events are operating efficiently while maintaining a high brand standard.
• Working with various department heads to meet deadlines and event and company goals, driving continuing efficiency and communication between departments.
• Travel obligations, including weekend event work, approximately 50% throughout the year.

• 2+ years event/race management experience
• Proven attention to detail with ability to multitask and meet deadlines
• Ability to hold oneself accountable and an aptitude for prioritizing multiple projects
• Exceptional verbal and written communication and customer service skills
• Strong analytical mindset and approach to managing projects and problem solving
• Ability to forge interdepartmental relationships and build a strong team atmosphere
• Proven leadership and management abilities
• Ability to lift and/or carry up to 50 lbs.