Office Administrative Assistant
984 Farewell Street, Oshawa, Ontario L1H 6N6
Job Description
TRUGREEN CANADA
TruGreen is committed to providing personalized attention for our associates. We focus on developing our people by building proud, dynamic teams while helping associates reach their personal and professional goals. We continuously strive to make TruGreen an employer of choice and "a great place to work!"
- WEEKLY PAYROLL
- $20.00 PER HOUR, weekly payroll
- Excellent benefit plan
- some flexibility for hours typically 10 or11 am to 6 or 7 pm - 40 to 44 hours per week.
- IN OFFICE POSITION, THIS IS NOT A WORK FROM HOME POSITION
SUMMARY:
Schedules appointments, receives incoming calls, maintains official regional documents, executes administrative policies, and provides administrative support to regional staff.
This is an entry level, Seasonal position - typically February to the end of October - but for the right individual it could be year round.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The essential duties and responsibilities are listed below. Other duties may be assigned.
Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by regional staff.
Compose and type routine correspondence.
Files correspondence and other records.
Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls.
Greets visitors, ascertains nature of business, and directs visitors to appropriate person.
Verifies, allocates, and posts customer production slips. Reconciles and balances
accounts.
Prepares and codes accounts payable.
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Assembles, prepares purchase card invoices for monthly accounting
Assists wherever needed for Commercial - customer calls, AR, credits etc.
Assists managers and staff with company related paperwork for hiring etc.
Compiles and types statistical reports.
Makes copies of correspondence or other printed matter.
- Prepares outgoing mail.
- Verifies, processes, and records accounts payable and receivables.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Criminal background check will be required.
EDUCATION and/or EXPERIENCE:
High school diploma or general education degree); or one to two years related experience and/or training; or equivalent combination of education and experience.
LANGUAGE SKILLS:
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and general public.
MATHEMATICAL SKILLS:
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages.
REASONING ABILITY:
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
OTHER SKILLS AND ABILITIES:
Oral and written communications skills Data entry skills
Organization Customer service
Handle multiple tasks Adaptability
Minimum supervision Aptitude for numbers
Attention to details Computer proficiency if
MS Office software Flexibility
Handle multiple tasks
Organization
Minimum supervision
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Perks and Benefits
Health and Wellness
- Health Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- Short-Term Disability
- Long-Term Disability
- HSA With Employer Contribution
- Mental Health Benefits
- FSA
- HSA
Parental Benefits
- Adoption Assistance Program
Work Flexibility
Office Life and Perks
Vacation and Time Off
- Paid Vacation
- Paid Holidays
- Personal/Sick Days
- Leave of Absence
Financial and Retirement
- 401(K) With Company Matching
- Performance Bonus
- Relocation Assistance
Professional Development
- Tuition Reimbursement
- Promote From Within
- Internship Program
- Access to Online Courses
Diversity and Inclusion