Executive Assistant

Overview

Who we are

Collaborative. Respectful. A place to dream and do. These are just a few words that describe what life is like at Toyota. As one of the world's most admired brands, Toyota is growing and leading the future of mobility through innovative, high-quality solutions designed to enhance lives and delight those we serve. We're looking for talented team members who want to Dream. Do. Grow. with us.

An important part of the Toyota family is Toyota Financial Services (TFS), the finance and insurance brand for Toyota and Lexus in North America. While TFS is a separate business entity, it is an essential part of this world-changing company- delivering on Toyota's vision to move people beyond what's possible. At TFS, you will help create best-in-class customer experience in an innovative, collaborative environment.

To save time applying, Toyota does not offer sponsorship of job applicants for employment-based visas or any other work authorization for this position at this time.

This position is based in Plano, TX.

Excited to grow your career at Toyota?

We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position, you see is right for you, we encourage you to apply!

Our people make all the difference in our success.

An important part of the Toyota family is Toyota Financial Services (TFS), the finance and insurance brand for Toyota and Lexus in North America. While TFS is a separate business entity, it is an essential part of this world-changing company - delivering on Toyota's vision to move people beyond what's possible. At TFS, you will help create best-in-class customer experiences in an innovative, collaborative environment.

Who We're Looking For

Toyota's Financial Services Data & Technology department is looking for a passionate and highly motivated Executive Administrative Assistant to support VPs and select executives.

The primary responsibility of this role is to provide administrative support to the VP of Data & Technology Business Operations along with their team leadership. The Executive Administrative Assistant will also provide ad hoc coordination on a variety of topics as needed.

The ideal candidate will have:

• Excellent written and verbal communication skills; ability to communicate effectively.
• High-energy, self-motivated, and professional with strong initiative for improving processes.
• Proven ability to be discreet and sensitive in dealing with matters of a confidential, sensitive, or of a private nature.
• Ability to build relationships with a broad audience both internal and external to TFS.

• Operate in a high pressure, deadline driven environment and prioritize multiple requests with speed and accuracy.
• Demonstrate ability to learn the working style, preferences, and priorities of the supported executives, including anticipating needs as well as working independently with minimal direction.
• Exhibit good judgment when fulfilling tasks ranging from simple to complicated and in prioritizing competing demands and requests.

• High School Diploma is required.
• Proven work experience supporting multiple executives from an administrative assistant or other related role.
• Advanced proficiency with Microsoft Suite (including Word, Excel, PowerPoint, Outlook, and Teams).
• Proven work experience coordinating logistics for meetings, conferences and domestic and international travel arrangements.
• Proven work experience with reconciling expenses/expense reports.
• Ability to use meticulous attention to detail and accuracy to filter executive needs while maintaining high quality work in a fast-paced environment.
• Ability to use excellent interpersonal skills and both in-person and virtual communications skills when interfacing with all levels of team members.
• Ability and willingness to work overtime hours as needed.

• Bachelor's degree is preferred.
• Customer service or technical work experience is a plus.
• Understanding of automotive finance business and dealership financial services products, services, and operations with focus on sales, finance and VPP is a plus.

• A work environment built on teamwork, flexibility, and respect.
• Professional growth and development programs to help advance your career, as well as tuition reimbursement.
• Team Member Vehicle Purchase Discount.
• Toyota Team Member Lease Vehicle Program (if applicable).
• Comprehensive health care and wellness plans for your entire family.
• Toyota 401(k) Savings Plan featuring a company match, as well as an annual retirement contribution from Toyota regardless of whether you contribute.
• Paid holidays and paid time off.
• Referral services related to prenatal services, adoption, childcare, schools, and more.
• Tax advantaged accounts (Health Savings Account, Health Care FSA, Dependent Care FSA).