Real Estate Lease Data Specialist - EMEA

Responsibilities

Team Intro
The Real Estate and Facilities (RE&F) team, part of the Corporate Services department, was established in June 2015. As our company has grown, so has our global real estate footprint. We have developed a comprehensive management model covering the entire real estate lifecycle, including space planning, transaction management, project delivery, and facilities operations.

Responsibilities
- Lease Data Management: Review, interpret, and abstract lease terms; maintain and audit lease data in tracking systems; update critical dates (renewals, expirations, rent escalations, options).
- Cross-Functional Collaboration: Work with legal, finance, property management, procurement, IT, and admin teams to resolve data discrepancies, verify invoices, and improve processes.
- Payment Processing: Ensure accurate, timely, and compliant payments for office leases and operational expenses across EMEA, aligned with financial and tax requirements.
- Invoice Management: Monitor supplier invoices, allocate costs among departments, and handle non-standard charges by clarifying responsibilities and ensuring compliance.
- Arrears Resolution: Address and verify historical arrears, confirm validity of supplier claims, allocate responsibility internally, and resolve payments while proposing process improvements.
- Lease Project Support: Manage end-to-end real estate leasing processes, including budget applications, contract approvals, broker fees, parking leases, and insurance arrangements.

Qualifications

Minimum Qualifications:
- Proven track of corporate real estate management, corporate and commercial transaction experience.
- Skilled in negotiating multi-million dollar, complex real estate agreements across EMEA.
- Strong skill set in the following areas: negotiations, financial modelling, budgeting and management.
- Strong financial and analytical skills.
- Strong people skills and the ability to influence stakeholders, build robust stakeholder relationships and manage differing viewpoints and priorities.
- Able to travel domestically and internationally on a regular basis.

Preferred Qualifications:
- Experience working in a global organisation.
- Experienced in overseeing tenant improvement projects and familiarity with construction practices.
- Strong people management skills, with experience leading diverse and remote teams across geographies.
- Flexible and able to work in a fast-paced, dynamic and matrixed organisation within a flat structure.