Procurement Operations & Compliance - USDS

Responsibilities

Team Intro:
The TikTok U.S. Data Security (USDS) Procurement Team plays a critical role in the business and is responsible for the strategy design and end-to-end processes involved in the purchase of goods and services in a sustainable and financially viable way in compliance with business standards.

The Procurement Team is responsible for sourcing and onboarding of new vendors, supporting the development of key company systems and processes, maintaining a strategic overview of project procurement management activities and ensuring that purchasing contracts and arrangements are fulfilled in strict accordance with legal requirements, project requirements, and business policies and procedures.

In order to enhance collaboration and cross-functional partnerships, among other things, at this time, our organization follows a hybrid work schedule that requires employees to work in the office 3 days a week, or as directed by their manager/department. We regularly review our hybrid work model, and the specific requirements may change at any time.

Responsibilities:
As the Procurement Operations and Compliance Manager for TikTok USDS, you will be a key leader in our procurement organization, driving operational efficiency and ensuring all procurement activities adhere to a rigorous compliance framework. You will be responsible for managing the full lifecycle of vendor engagement, from onboarding to performance management and contract fulfillment. This role requires a data-driven mindset, strong project management skills, and the ability to collaborate effectively with cross-functional teams to deliver exceptional business outcomes. Responsibilities include:
- P2P Management: This manager will oversee the entire P2P process, ensuring its efficiency and accuracy. This includes managing procurement systems, constantly looking for ways to improve the entire procurement process. This includes implementing new technologies, streamlining workflows, and using data analytics to identify areas for cost savings and operational improvements. Develop KPI's and SLA's that align with industry standards for the procurement and sourcing process that leads the team to perform at a world class procurement level.
- Partner with the Vendor Manager refine, and manage supplier performance metrics, reporting mechanisms, and Quality Business Review (QBR) templates.
- Support the implementation and enhancement of online supplier portals for payments, onboarding, and compliance.
- Write and maintain Standard Operating Procedures (SOPs) for the P2P process, vendor management and supplier engagement.
- Identify and launch new initiatives to improve procurement operational excellence.
- Compliance & Risk Management:
- Partner with cross-functional teams, including Legal, Finance, Information Security, and Engineering, to ensure all vendor engagements are compliant with internal policies and external regulations.
- Partner with Internal Audit to conduct periodic audits and assessments of the procurement process to identify and mitigate potential compliance risks.
- Provide feedback and make recommendations to stakeholders on program status, progress, and partnership insights.
- Develop and implement strategies to ensure a diverse and preferred supplier base.

Qualifications

Minimum Qualifications:
- Bachelor's degree in Business Administration, Supply Chain Management, Finance, or a related field.
- 3+ years of experience as a Procurement Manager, Vendor Manager, or in a similar role with a focus on operations and compliance
- Demonstrated experience in managing complex procurement processes and supply chain operations.
- Strong knowledge of procurement policies, regulations, and best practices.
- Excellent project management skills (organizing, planning, reporting, documenting, and driving tasks to closure). - Proficiency in procurement and vendor management tools and systems.
- Strong analytical skills with experience using data to drive business insights.

Preferred Qualifications:
- Experience working in a security-first or data-sensitive environment.
- Certifications in procurement or supply chain management (e.g., CPSM, CIPS).