Executive Assistant to Senior Leadership - GBS SEA

Responsibilities

TikTok will be prioritizing applicants who have a current right to work in Singapore, and do not require TikTok's sponsorship of a visa.

About the Team
The Global Business Solutions (GBS) team is responsible for the revenue growth of the TikTok business, and our teams include Sales, Marketing, Ops, Account Managers, Agency and partnerships, as well as Marketing Science.

We are seeking a highly proactive and detail-oriented PMO executive to provide comprehensive support to SEA senior leadership. This is a unique opportunity to gain unparalleled exposure to high-level projects, strategic business discussions, and cross-functional leadership. If you are ambitious, eager to grow your career, and thrive in dynamic environments, this role offers a platform to accelerate your professional development and visibility across the organization.

Why This Role is Exciting
- Career Growth: Develop a deep understanding of business strategy, project management, and cross-functional collaboration, positioning yourself for accelerated career advancement.
- Visibility & Influence: Work closely with senior leadership and interact regularly with top executives, providing you with exceptional exposure to leadership and decision-making processes.
- Dynamic Environment: Be at the heart of critical projects and initiatives that shape the future of the organization.
- Skill Development: Enhance your analytical, communication, and organizational skills while contributing meaningfully to high-impact business outcomes.

Responsibilities:
Calendar & Schedule Management
- Expertly manage and optimize the leader's schedule, including internal and external meetings, strategic events, and travel logistics.
- Anticipate scheduling conflicts and proactively resolve issues to maximize the leader's time and effectiveness.

Business Operations & Administrative Support
- Prepare high-quality meeting materials, reports, presentations, and documentation that support decision-making and strategic initiatives.
- Maintain organized, confidential, and accessible records and files.
- Oversee invoice processing, expense reimbursements, vendor coordination, and other essential administrative functions with accuracy and discretion.

Meeting & Event Coordination
- Plan and coordinate business meetings, workshops, and team events, managing logistics, agendas, and follow-up actions to ensure smooth execution and impactful outcomes.

Project Support & Cross-Functional Collaboration
- Track project timelines, deliverables, and key actions to keep initiatives on schedule.
- Serve as a trusted liaison, communicating effectively with internal teams and external stakeholders on behalf of the leader.
- Engage in high-level projects and business discussions, gaining hands-on experience with data analysis, strategy development, and operational planning.

Qualifications

Minimum Qualifications:
- Bachelor's degree or above.
- Minimum 3-5 years of experience in executive support, administrative management, or related roles.
- Fluency in English (written and spoken) required.
- Strong organizational and time-management skills with keen attention to detail.
- Demonstrated ability to handle confidential information with integrity.