Event Coordinator - 10 Month Contract

Are you ready to turn well-planned ideas into unforgettable attendee experiences while growing your career across live, hybrid, and virtual events? We are hiring an Event Coordinator on a 10 month contract.

Based in Sydney as our Event Coordinator, you'll be the operational engine behind seamless programs - owning registration and ticketing, clear delegate communications, and assisting with on‑site execution. You'll coordinate speaker travel and logistics, fulfill sponsor agreements, manage budgets and invoices, and source/contract venues, vendors, and suppliers.

About the Role

In this opportunity as an Event Coordinator, you will:

• Oversee registration systems, ticketing and delegate communication
• Liaise with event speakers regarding travel, presentations and event logistics
• Liaise with event sponsors regarding their partner agreements and onsite deliverables
• Manage event budgets, track expenses and reconcile invoices
• Source, negotiate, and contract venues, vendors and event suppliers
• Attend various events onsite to assist with setup, registration and event execution
• Collect attendee feedback and assist to delivery the post-event reports

• 1-2 years of hands-on event planning, coordination, or hospitality experience
• Proven project management and time-management skills across multiple concurrent events
• Strong written and verbal communication, client service, and stakeholder management abilities
• Proficiency with event tech: registration/ticketing platforms, CRM, project tools, and basic MS Office
• Working knowledge of AV basics, floor plans, and on-site logistics
• Vendor sourcing, negotiation, and contract administration experience
• Budgeting skills, including cost estimation, tracking, and basic financial reconciliation

• Bachelor's degree in event management, hospitality, marketing, or related field (or equivalent experience)
• Experience delivering hybrid/virtual events
• Skill with design/layout tools (Canva, Adobe InDesign/Illustrator) for signage and collateral

• Hybrid Work Model: We've adopted a flexible hybrid working environment (2-3 days a week in the office depending on the role) for our office-based roles while delivering a seamless experience that is digitally and physically connected.
• Flexibility & Work-Life Balance: Flex My Way is a set of supportive workplace policies designed to help manage personal and professional responsibilities, whether caring for family, giving back to the community, or finding time to refresh and reset. This builds upon our flexible work arrangements, including work from anywhere for up to 8 weeks per year, empowering employees to achieve a better work-life balance.
• Career Development and Growth: By fostering a culture of continuous learning and skill development, we prepare our talent to tackle tomorrow's challenges and deliver real-world solutions. Our Grow My Way programming and skills-first approach ensures you have the tools and knowledge to grow, lead, and thrive in an AI-enabled future.
• Industry Competitive Benefits: We offer comprehensive benefit plans to include flexible vacation, two company-wide Mental Health Days off, access to the Headspace app, retirement savings, tuition reimbursement, employee incentive programs, and resources for mental, physical, and financial wellbeing.
• Culture: Globally recognized, award-winning reputation for inclusion and belonging, flexibility, work-life balance, and more. We live by our values: Obsess over our Customers, Compete to Win, Challenge (Y)our Thinking, Act Fast / Learn Fast, and Stronger Together.
• Social Impact: Make an impact in your community with our Social Impact Institute. We offer employees two paid volunteer days off annually and opportunities to get involved with pro-bono consulting projects and Environmental, Social, and Governance (ESG) initiatives.
• Making a Real-World Impact: We are one of the few companies globally that helps its customers pursue justice, truth, and transparency. Together, with the professionals and institutions we serve, we help uphold the rule of law, turn the wheels of commerce, catch bad actors, report the facts, and provide trusted, unbiased information to people all over the world.