Administrative Assistant III- Store Ops

TJX Companies

At TJX Companies, every day brings new opportunities for growth, exploration, and achievement. You'll be part of our vibrant team that embraces diversity, fosters collaboration, and prioritizes your development. Whether you're working in our four global Home Offices, Distribution Centers or Retail Stores-TJ Maxx, Marshalls, Homegoods, Homesense, Sierra, Winners, and TK Maxx, you'll find abundant opportunities to learn, thrive, and make an impact. Come join our TJX family-a Fortune 100 company and the world's leading off-price retailer.

Job Description:

The Opportunity: Contribute To The Growth Of Your Career.

• Support a combination of (6+) VPs/AVPs
• Proactively manage calendar negotiating conflicts and helping to create efficient/effective meeting flow and organization (considering preferences, travel time, location, urgency, executive priorities, personal commitments, block time, etc.)
• Coordinates travel itineraries and process expenses.
• Responds to questions, requests, and research information.
• Interfaces with a variety of customers on issues which are complex or of a confidential nature.
• Involve appropriate Associates from other departments or divisions to resolve issues.
• Communicates pertinent information among appropriate departments.
• Involves appropriate Associates from other departments in the resolution of issues.
• Organizes and maintains files, record keeping systems, and office layout.
• Oversees and monitor administrative projects. Performs other duties as required or directed.
• Organizes meetings (Catering, Booking Rooms, Follow-up, etc.)
• Printing, organizing, and disseminating significant number of Reports on time
• Timekeeping
• Back-up Support to other Admins.
• Manages and administers various documents and spreadsheets
• Supports all meetings and sessions held on behalf of the Store Operations team both in the home office & the field
• Support training and conferences with prep and coordination needs
• Plans and participates in division initiatives such Team Building events.
• Leverages HR systems such as Workday and ServiceNow to provide reports
• Supports the tracking and updating of project status for the Store Operations workstreams
• Works in partnership with leadership to develop and maintain confidential databases to support the business needs
• Assist with comprehensive documentation of action steps, communications, and materials needed to prepare for organizational changes.
• Gathers HR and Financial information to prepare for contract preparation meetings
• Completes special projects as assigned or directed

• Administrative experience in a Corporate setting preferred
• 5+ years of complex calendar management, scheduling meetings, arranging travel schedules and processing expenses
• Proven success of flexibility, change management, and prioritization in a busy atmosphere
• Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word
• Excellent communication manner, solid written and verbal communication skills and be customer service oriented
• Strong ability to build relationships and collaborate with local and remote team members and other admins
• Superior organizational and administrative skills with the ability to multitask, maintain strong attention to detail, and prioritize in a fast-paced environment
• Able to effectively manage confidential and sensitive information
• Willingness to learn, take direction well and be a team player
• Ability to focus and get the job done while avoiding distractions
• Great at being resourceful and leveraging relationships to problem solve
• Ability to partner with multiple levels across divisions in North America