Senior Administrative Secretary, Aviation, JFK Airport

Description

About the Role

Under the supervision of the Senior Policy Analyst, this position offers a variety of work tasks, an opportunity to learn much about Aviation's core business and Agency procedures and priorities, along with the potential for professional growth. The Senior Administrative Secretary provides critical support and is responsible for a wide range of confidential administrative and business support at JFK. The successful candidate will be an essential member of the General Manager's Office support staff. This position is located at the JFK Airport. This position is not represented by the Communications Workers of America.

Responsibilities

Responsibilities include but are not limited to:

• Perform special assignments as required.
• Preparing correspondence using Microsoft Word and/or email; proofreading correspondence for signature; reviewing and prioritizing incoming correspondence.
• Maintaining files and regular program files, ticklers and/or follow-up systems.
• Manage business travel arrangements for staff, process and track business expenses and/or reimbursements, ensuring timely submission of travel and special events requests. Coordinate the logistics for travel, payment, and registrations.
• Gather and organize items for JFK's weekly reports.
• This position will assist the Deputy General Manager and serve as a back up to the General Manager's Senior Administrative Secretary and will also assist management staff with administrative policy and procedures.

Qualifications

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Knowledge of office equipment (printers, copiers, scanners, etc.)
• Excellent verbal and written communication skills
• Strong interpersonal skills to interact with staff at all levels within and outside the organization
• Ability to handle confidential information discreetly
• Excellent time management and organizational abilities
• Attention to detail and accuracy in work
• Ability to prioritize tasks and meet deadlines
• Capable of working independently and as part of a team

Desired

• Ideal candidates will present the following profile:
• At least 5 years of experience in providing executive-level administrative support in a fast-paced professional environment.
• Demonstrated ability to take initiative and use independent judgment.
• Demonstrated ability to be flexible and work independently

Selection Process

The application process varies by position but typically includes an initial phone interview for qualified candidates, followed by a more in-depth interview(s) and/or assessment(s). Selected candidates who are made a conditional job offer will be asked to undergo a background check.

Compensation & Benefits

The Port Authority of New York and New Jersey offers a competitive benefits package and a professional environment that supports development and recognizes achievement.

Salary range: Minimum $54,626 Midpoint $71,006 Maximum $87,386

Click here for more information about benefits, our culture, and career development opportunities.

How to Apply:

Interested candidates should apply to this job by clicking on the "Apply Now" button and submitting a resume. The Port Authority of NY & NJ welcomes veteran and military spouse applications.

Only applicants under consideration will be contacted.

About The Port Authority:

Founded in 1921, the Port Authority of New York and New Jersey builds, operates, and maintains many of the most important transportation and trade infrastructure assets in the country. The agency's network of aviation, ground, rail, and seaport facilities is among the busiest in the country, supports more than 550,000 regional jobs, and generates more than twenty three billion in annual wages and eighty billion in annual economic activity. The Port Authority also owns and manages the 16-acre World Trade Center site, where the 1,776-foot-tall One World Trade Center is now the tallest skyscraper in the Western Hemisphere.

Equal Opportunity Employer

The Port Authority of New York & New Jersey/Port Authority Trans-Hudson (PATH) is an Equal Opportunity Employer.

It is the Port Authority's policy, in accordance with the Americans with Disabilities Act (ADA) and other applicable laws, to provide reasonable accommodations to qualified persons with disabilities who are employees or applicants for employment and who request the Port Authority do so, unless providing the requested accommodation would result in an undue hardship to the Port Authority.

Job applicants may request a reasonable accommodation (1) if they claim a disability is affecting the interview process, or (2) to ensure that if they are selected for a position, they can perform the essential job functions. To submit a request, please contact the recruiter or email the Human Resources Department's Disability Accommodation Coordinator at [email protected].

The Port Authority will treat any request for Reasonable Accommodation by a job applicant confidentially.

Client-provided location(s): Queens, NY

Job ID: Port_Authority-16999962

Employment Type: OTHER

Posted: 2025-11-12T23:48:12