Manager of Construction Administration

Description

About the Role

Reporting to the Chief and Deputy Chief of Construction, the Manager of Construction Administration will be responsible for the Construction Management Divisions administrative functions. CMD's administrative group is the Division's central office for contract and consultant agreement administration. The position will be located at the Port Authority Technical Center, Jersey City, NJ. As Manager of Construction Administration, you will be managing several support staff and will be responsible for the following:

Responsibilities

• Oversees CMD's financial reporting system (WINTRAK365) and reports to the Agency on the progress of projects and construction dollars being spent (accruals). Review all capital and operating expenditures for compliance with the current year's budget and forecast
• Manages the processing of all construction payments and additional authorizations, including all required coordination with the Procurement Division for SAP funding.
• Support of M/W/DBE Compliance efforts within the division.
• Procurement and management of all On Call consultant majority and minority agreements as the duly authorized representative. This includes the solicitation of qualified personnel from approved vendors to meet the staffing requests of the field offices and the processing of all consultant invoicing.
• Review of all Post Award Contract Changes (PACCs), Change Orders, Field Orders and Lump Sum Conversions, in advance of the Chief of Construction and/or the Chief Engineer's signature for validity and accuracy in accordance with CMD's Contract Administration Manual.
• Review and oversight of all closeout documentation for compliance with the terms of the Contract Specifications and CMD's Contract Administration Manual.
• Support the Construction Management Division and the Engineering Department on all committees and working groups in the review and modification of Contract Administration procedures to meet industry and technological changes.
• Management of CMD's Alert List and coordination with the Office of the Inspector General for the placement and removal of entities from said list.
• Develop performance metrics and dashboard information for CMD documents.
• Oversee training for necessary revisions to contract administration procedures.
• Act as the point of contact for public records access documents for Engineering.
• Management and oversight of the Administrative Units permanent and consultant staff.
• Perform review of construction drawings and specifications to ensure compliance with CMD standards.

Minimum Qualifications

• Must possess a Bachelor Degree in Architecture or Engineering from an accredited college or university.
• A minimum of five (5) years' experience as a Resident Engineer or higher.
• A minimum of 10 years of construction management experience.
• Certified Construction Manager or equivalent.
• Demonstrated experience managing a team of consultants, permanent and specialty staff.
• Demonstrated knowledge of construction management administration, processes and procedures. In addition, demonstrates working knowledge of the administration of consultant agreements.
• Experience Monitoring actual budget expenditures and schedules against forecasts and troubleshooting when required.
• Demonstrated experience as key point of contact for Line Departments and other Agency departments.
• Demonstrated knowledge of processes and procedures in various types of construction delivery methods.
• Must have a valid driver's license.
• Must have completed all probationary periods at time of appointment to position.

Desired Qualifications

• Registered Professional Engineer or registered Architect in New York or New Jersey.
• Excellent oral and written communication and presentation skills.
• Strong problem solving and decision-making skills.
• Experience with construction industry outreach, other Agency/firms, and demonstrated construction industry committee(s) participation; including public speaking is desirable.

Selection Process

The application process varies by position, but typically includes an initial phone interview for qualified candidates, followed by a more in-depth interview(s) and/or assessment(s). Selected candidates who are made a conditional job offer will be asked to undergo a background check.

Compensation, Benefits & On-Site Collaboration Requirements:

The Port Authority of New York and New Jersey offers a competitive benefits package and a professional environment that supports development and recognizes achievement. Click here for more information about benefits, our culture, and career development opportunities.

The Port Authority of New York and New Jersey anticipates that the actual salary offered to a successful candidate will depend on aspects such as experience, knowledge, skills, abilities, and internal factors. The expected compensation range for this role is:

Minimum: $143,000 Midpoint: $185,909 Maximum: $228,800

In accordance with Port Authority policy, this position permits employees to work remotely a maximum of one day per week. In person collaboration is essential to how the Port Authority conducts business, and regular in-office days or team collaboration days may be required for business needs.

How to Apply:

Interested candidates should apply to this job by clicking on the "Apply Now" button and submitting a resume. The Port Authority of NY & NJ welcomes veteran and military spouse applications.

Only applicants under consideration will be contacted.

About The Port Authority:

Founded in 1921, the Port Authority of New York and New Jersey builds, operates, and maintains many of the most important transportation and trade infrastructure assets in the country. The agency's network of aviation, ground, rail, and seaport facilities is among the busiest in the country, supports more than 550,000 regional jobs, and generates more than twenty three billion in annual wages and eighty billion in annual economic activity. The Port Authority also owns and manages the 16-acre World Trade Center site, where the 1,776-foot-tall One World Trade Center is now the tallest skyscraper in the Western Hemisphere.

Equal Opportunity Employer

The Port Authority of New York & New Jersey/Port Authority Trans-Hudson (PATH) is an Equal Opportunity Employer.

It is the Port Authority's policy, in accordance with the Americans with Disabilities Act (ADA) and other applicable laws, to provide reasonable accommodations to qualified persons with disabilities who are employees or applicants for employment and who request the Port Authority do so, unless providing the requested accommodation would result in an undue hardship to the Port Authority.

Job applicants may request a reasonable accommodation (1) if they claim a disability is affecting the interview process, or (2) to ensure that if they are selected for a position, they can perform the essential job functions. To submit a request, please contact the recruiter or email the Human Resources Department's Disability Accommodation Coordinator at [email protected].

The Port Authority will treat any request for Reasonable Accommodation by a job applicant confidentially.

Client-provided location(s): Jersey City, NJ

Job ID: Port_Authority-17037535

Employment Type: OTHER

Posted: 2025-11-13T23:44:45