General Manager Budget, Consolidation & Reporting

Description

About the Role

The Management and Budget Department ("MBD")- located in the Chief Financial Officer's finance suite-is a collaborative team of approximately 25 team members who: 1) coordinates the development and consolidation of the agency's annual 5-year budget process to ensure sound fiscal stewardship of the agency's resources; 2) leads centralized financial oversight and performance reporting, with a particular focus on cost control and management; 3) evaluates new and existing resources and programs for efficiency and conformance with management objectives and financial strategies; and, 4) manages and operates the agency's enterprise budgeting system BudgetPro, including the associated Smart View Excel-based add-on.

As a Department we value diversity and inclusion, collaboration, innovation, and a continuous improvement mindset. The General Manager, as a key member of the MBD leadership team, is instrumental in helping to foster a positive work environment where these values are imbued.

The General Manager of Budget, Consolidation & Reporting (BCG) is both a key leader of the MBD team, will oversee a division of approximately 8 team members within two sub-divisions each with a Supervisor and supporting Analysts, ultimately reporting to MBD's Director and Deputy Director. While the General Manager is directly responsible for their team members, this position requires close coordination and collaboration with staff across the finance suites, Human Resources, TEC and with finance teams, across the agency's Line and Staff Departments.

The General Manager will oversee the daily operations of the BCG division. which is responsible for consolidating the Agency's budget and financial performance in conjunction with other divisions in the MBD and in collaboration with TEC to maintain and promote the best use of the Agency's budget system, BudgetPRO.

Overall, the General Manager is responsible for: 1) development of the agency labor budget by working with MBD Comptrollers, and Human Resources in developing the budget and actual payroll factors (fringe benefits and union accruals) and completing analysis as needed on union contract proposals; 2) overseeing the consolidated review and presentation to Executive staff the analysis of monthly financial performance to highlight and resolve issues and raise concerns; 3) Coordination of annual Budget approval documents including: the Agency's Budget Book, Executive Presentations, Memorandums and the annual application to the GFOA coordinating the thorough review of all agency resource requests; 4) Regular overtime an productivity reporting and analysis 5) advancing a continuous improvement mindset within the division to consistently improve and streamline operations and provide greater transparency and insights into financial and operational performance; and, 6) completing ad-hoc assignments , including analyses, presentations and reports, in response to requests and needs of senior leadership.

Responsibilities

• Present the Agency's financial performance and projections to Executive staff, highlighting areas of concern and presenting potential mitigation strategies.

• Consolidation of the Agency's budget, one that is fiscally sound and supports the Agency's operating and capital goals and objectives

• Preparation of the annual Budget Book; develop Executive briefing documents and presentations for the delivery and approval of the annual budget

• Maintain the Agency's budget system (Hyperion EPM) in collaboration with TEC and its contractors; Enhance the system to meet the needs of 350 budget preparers for current and future needs. Additional responsibilities include providing customer service, training and assistance via the BudgetPRO hotline including the development of new or updating of existing training materials

• Play a key role in the labor budget by developing the budget payroll factor and monitoring accrued costs. On an as needed basis, complete analysis related to expired union contract negotiations and hourly rates used for reimbursement by external stakeholders

• Overseeing the analysis and assessment of the agency's labor, overtime hours and labor productivity reporting, including development of budget targets, year-end forecasts and projections, to monitor adherence to budget and coordinate offsets and cost reduction strategies as required.

• Directly supervising and managing the division's staff, including supporting employee engagement and leadership development, and completing annual performance management reviews and individual development plans;
• Facilitating process and continuous improvement efforts to advance workload efficiencies and provide greater transparency and insights into financial and operational performance; and,
  • Including efforts to deploy more innovative ways to analyze and present data with tools such as PowerBI, Microsoft apps, etc.

• A Bachelor's degree from an accredited college or university in Finance, Accounting, Business, or a related field OR at least 10 years of experience with complex financial analyses, accounting, and/or Budgeting;
• At least 5 years of experience in complex financial analysis and/or Budgeting within a large organization; and,

• At least 5 years of supervisory experience directly supervising and leading a team of employees, contractors, and/or consultants.

• Ability to lead, motivate, mentor, develop, and engage staff;
• Demonstrated strong interpersonal and conflict resolution skills with the ability to effectively interact with Port Authority staff and external stakeholders at all levels;
• In-depth knowledge of Departmental operations and finances (including Budgeting and financial reporting process and accounting structures) at the Port Authority or similar sized organizations;

• Proven ability to identify and analyze financial and operational issues, and ultimately recommend solutions and/or alternatives;
• A customer experience mindset with a commitment to continuous improvement;
• Excellent oral and written presentation skills, with a particular focus on details; and,
• Proficiency with desktop applications in Microsoft Office Suite such as Word, Excel, PowerPoint, and experience with the agency's corporate systems, including SAP, PeopleSoft, BudgetPro, and Cognos.