Recruitment & Learning Coordinator

Under general supervision, the Talent Operations & Learning Coordinator plays a critical role in delivering a seamless, compliant, and engaging candidate-to-employee experience. This role is responsible for supporting recruiting, onboarding, and talent operations through post-offer processing, interview logistics, background checks, and HRIS administration, as well as supporting learning initiatives through training coordination, completion tracking, and reporting. This role has a primary reporting relationship to the leader overseeing Recruiting/Talent Operations and a dotted-line reporting relationship to the leader overseeing Learning & Development for training and learning-related responsibilities.

Responsibilities:

Recruiting & Onboarding Operations

• Develop and maintain accurate records of applicant and new-hire status following offer acceptance, including background checks and pre-employment requirements.
• Prepare, distribute, and track offer letters via the HRIS and email, ensuring accuracy, proper approvals, and timely delivery to candidates.
• Communicate onboarding and post-offer processes clearly to new hires and follow up on outstanding actions as needed.
• Launch, monitor, and manage background checks through third-party vendors; track results, follow up on delays, and escalate discrepancies to HR Partners for guidance.
• Initiate new hires in the HRIS and coordinate approvals and completion with internal stakeholders.
• Utilize applicant tracking systems and background check platforms to ensure candidate data is current and complete.
• Manage all interview scheduling, logistics, and candidate communications, ensuring a professional and positive experience for candidates and internal teams.
• Provide support with resume sourcing and candidate screening for a variety of open roles as needed.

Training & Learning Administration

• Assist with the administration and logistics of live and virtual training sessions.
• Track completion and due dates for all required and mandatory training programs and follow up with employees and managers in accordance with the established escalation policy.
• Monitor required compliance training and conduct compliance training audits.
• Run and monitor reports related to new hires, training completion, and learning compliance as well as follow up with any outliers based on the outlined escalation policy.
• Support the learning team in the creation of training materials, including e-learning content, course documentation, and voiceover/audio recordings.

Process Management & Reporting

• Run, analyze, and distribute reports related to new hires, onboarding progress, training completion, and compliance metrics.
• Send and monitor two-week new-hire surveys and manage third-party new-hire survey tools.
• Analyze survey results and provide insights and trends to HR leadership to support continuous improvement initiatives.

• Manage administrative processing of vendor invoices, including securing approvals, submitting for payment, tracking payment status, and escalating discrepancies.
• Document, review, and update internal processes to ensure accuracy, consistency, and alignment with current practices.
• Support continuous improvement of recruiting, onboarding, and training workflows.
• Other duties as assigned.

Requirements:

• Bachelor's degree in Human Resources, Business Administration, or a related field or equivalent combination of education and experience, and 1+ years of hands-on HR experience, including HR operations, recruiting coordination, onboarding, learning administration, or related HR functions. OR 3+ years of hands-on HR experience, including HR operations, recruiting coordination, onboarding, learning administration, or related HR functions.
• Experience working with HRIS, applicant tracking systems, background check platforms, and learning management systems.
• High attention to detail and accuracy, particularly in documentation and systems work.
• Excellent written and verbal communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Manage multiple projects simultaneously in a fast-paced environment, balancing competing priorities while meeting deadlines.
• Stay highly organized and detail-oriented, with strong follow-through and a commitment to accuracy across systems, documentation, and communications.
• Communicate clearly and professionally with candidates, hiring managers, recruiters, HR Partners, vendors, and internal stakeholders at all levels.
• Exercise sound judgment and discretion when handling sensitive and confidential information.
• Adapt quickly to changing priorities, processes, and business needs while maintaining a calm and solutions-oriented approach.

Preferred Qualifications:

• Experience in media, publishing, journalism, or a fast-paced, mission-driven organization is highly desirable.
• Experience creating or supporting e-learning content and training materials.
• Familiarity with tools such as WellSaid, Captivate Classic, Google Slides, or similar learning content platforms.
• Experience supporting compliance training or audits.
• Comfort analyzing survey data and translating results into actionable insights.
• Experience partnering with Learning teams to support development of training materials (e.g., course documentation, basic e-learning updates, voiceover/audio support).

Client-provided location(s): El Segundo, CA

Job ID: LA_Times-1423

Employment Type: OTHER

Posted: 2026-02-05T19:47:56