Law Office Administrator

Law Office Administrator - LU09CN
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Office Operations & Legal Support Specialist

Role Overview

The Office Operations & Legal Support Specialist partners closely with the Managing Attorney to ensure the efficient administration and daily operations of the Staff Law Office. This role plays a key part in maintaining smooth workflows, supporting attorneys, and driving operational excellence across the team.

Location: Glen Allen Staff Law Office - Glen Allen, Virginia
Work Arrangement: Must be based in Virginia; remote or hybrid options available depending on proximity to the Glen Allen office

Key Responsibilities

Operational & Administrative Support

• Manage the complete case-opening and case-closing processes with accuracy and efficiency.
• Oversee document management and scanning workflows, ensuring strict adherence to established protocols.
• Prepare and distribute periodic reports, communications, and operational updates for attorneys and staff.
• Support office calendar, diary, scanning, and case-matching activities.
• Assist with compliance related to vendor protocols, including supply/equipment ordering and invoice processing.

• Assist with onboarding and training new employees, including instruction on litigation management platforms and AI tools.
• Ensure all staff follow established file workflows, Standard Operating Procedures, and file-support standards.

• Provide comprehensive legal secretarial support to Tort/Liability attorneys.
• Maintain accurate calendars, dockets, and schedules to prevent missed deadlines or critical events.
• Schedule depositions in a timely manner and manage rescheduling when needed.
• Identify and escalate any issues or operational concerns to the Managing Attorney promptly.

• Minimum of five (5) years of legal experience specializing in Tort Litigation.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities in a fast-paced legal environment.
• Excellent communication skills and comfort working closely with attorneys and office leadership.
• Proactive mindset with a commitment to accuracy, consistency, and process compliance.
• Must be based in Virginia. Remote or hybrid arrangements are available depending on candidate proximity to the Glen Allen office.